Executive Assistant Administrator

Piper Sandler • New York, NY

1d • Onsite

About The Position

Piper Sandler is seeking an Executive Assistant to support the Financial Services team in its New York City office. The role supports a senior executive in a fast-paced environment and requires strong communication and time-management skills, the ability to manage multiple tasks, discretion with confidential information, attention to detail, and the ability to anticipate senior team members’ needs. The position also provides administrative support as requested.

Requirements

• Excellent communication skills.
• Strong time-management skills and the ability to manage multiple tasks simultaneously.
• High level of confidentiality and discretion.
• Attention to detail and ability to anticipate the needs of senior team members in a fast-paced, dynamic environment.
• Excellent computer skills and high proficiency with the Microsoft Office Suite and expense management systems.

Nice To Haves

• Experience with Concur.

Responsibilities

• Manage the senior executive’s calendar, scheduling and prioritizing internal and client meetings, dinners, and events.
• Arrange domestic and international travel itineraries and agendas, ensuring the necessary logistics are in place.
• Prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, and tracking sheets accurately and on time.
• Serve as the primary point of contact between the senior executive and internal teams, clients, stakeholders, and external partners.
• Use discretion when committing the executive’s time and evaluating needs; advise on time-sensitive and priority issues and ensure appropriate follow-up.
• Manage and track the executive’s expenses and process expense reports promptly according to company policy.
• Update CRM contact information, enter call notes, assist with deal process tracking, and create and maintain distribution lists and accurate pipelines.
• Handle confidential information and sensitive materials with discretion.
• Assist with additional administrative tasks as requested.

Benefits

• Competitive annual bonus structure in addition to salary.
• Generous paid time off.
• 10 Federal Holidays.
• Training and professional development opportunities available on demand throughout the year.
• Collaborative and supportive team environment where contributions are recognized and rewarded.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed