Office Administrator/Project Assistant

BBA Consultants • Elko, NV

8h

About The Position

The Office Administrator/Project Assistant supports project teams and day-to-day office operations at BBA. Working closely with engineers and technicians, the role contributes to successful project delivery by preparing, formatting, coordinating, and quality-checking technical documents and deliverables, while also supporting general administrative and office functions. The position involves improving the clarity of written content, coordinating external services, and assisting with invoicing, onboarding, health and safety documentation, fleet management, IT equipment needs, and office supplies and vendors.

The role offers opportunities to contribute to major projects and collaborate across offices, including with staff and clients in Latin America. BBA describes its environment as collaborative, caring, growth-oriented, and focused on practical, innovative, and sustainable solutions.

Requirements

• Bachelor’s degree in a relevant field.
• At least 5 years of experience in a similar position.
• Advanced English and Spanish skills to facilitate collaboration with other BBA offices and/or clients in Latin America.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe.
• Ability to revise text in both English and Spanish.

Nice To Haves

• Experience in the consulting engineering industry or another professional services field.

Responsibilities

• Revise specifications, estimates, reports, and proposals, and verify the accuracy of cost tables.
• Gather and provide information needed to prepare project documents.
• Improve the structure and clarity of written content by identifying ambiguities and clarifying meaning.
• Format documents and presentations across offices using corporate standards and templates.
• Coordinate with printing, shipping, and other external service providers.
• Support invoicing and other administrative processes.
• Assist with employee training and onboarding activities.
• Support health and safety documentation and requirements, including tracking personal protective equipment (PPE).
• Support maintenance scheduling, safety equipment coordination, and administrative activities related to company vehicle and fleet management.
• Interact with IT support teams to assist staff with equipment needs.
• Assist with general office operations, including supplies, equipment, and vendor management.
• Support project teams and contribute to successful project delivery.

Benefits

• Annual premium program for regular employees.
• Time bank.
• Group insurance plan from the first day of employment.
• 401(k) retirement plan.
• Annual paid time off (PTO).
• Statutory holidays.
• Employee referral premium.
• Growth opportunities.
• Opportunity for site work.
• Custom training and development plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level