Office Administrator

Bot Auto•Houston, TX

1d•Onsite

About The Position

Bot Auto is seeking a contract Office Administrator to serve as the first point of contact at its Houston office and keep day-to-day operations running smoothly. The role works closely with the People and BizSup teams and is on-site in Houston. The administrator will support visitors, office facilities and supplies, employee onboarding logistics, events, travel, purchasing, and ad hoc team projects.

Requirements

At least 1 year of experience in front desk, reception, or office administration.
Comfort with Google Workspace, including Gmail, Calendar, Drive, and Sheets, and Slack.
Organized and detail-oriented, with reliable follow-through.
Clear, professional written and verbal communication.
Discretion with confidential company information.
Ability to work on-site in Houston during regular business hours.

Nice To Haves

Experience supporting a startup or tech office.
Experience working with building management and vendors.
Experience booking business travel.
Comfort using AI tools to streamline workflows, automate routine tasks, and improve operational efficiency.

Responsibilities

Greet and check in visitors, candidates, and vendors; manage visitor sign-in and NDAs.
Receive and distribute mail and packages and arrange outbound shipping.
Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.
Coordinate with building management and vendors for cleaning, maintenance, catering, and printing, and follow requests through to completion.
Manage conference rooms, access badges, and parking, working with IT on meeting room equipment and setup.
Prepare for new hires by arranging desks, badges, welcome kits, and first-day logistics.
Order team lunches and dinner and help run office events and on-site visits.
Book travel for employees and visitors.
Track office purchases and submit receipts.
Support ad hoc projects from the People and BizSup teams.