Office Administrator

Higginbotham • Homewood, AL

10d

About The Position

The Office Administrator ensures smooth day-to-day office operations by managing office logistics, coordinating front desk coverage, maintaining common areas, and overseeing supplies and scheduling. The role requires strong organizational skills, adaptability, and a collaborative mindset to support various departments and respond proactively to changing needs. There are no supervisory responsibilities.

Requirements

• At least 2 years of administrative or clerical work experience.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Ability to analyze and solve problems in a timely manner.
• Strong attention to detail.
• Clear verbal and written communication skills.
• Ability to complete tasks efficiently and manage resources and priorities.
• Team collaboration and support for shared goals.
• Client focus and dedication to addressing client and stakeholder needs.
• Dependability, including punctuality and attendance.
• Creative thinking and openness to suggesting process improvements.
• Organizational skills, including prioritizing tasks and managing multiple projects.
• Adaptability and resilience in a dynamic work environment.
• Ability to lift 25 pounds.
• Ability to repeatedly use sight to read documents and computer screens; hearing and speech to communicate by telephone and in person; and hands for keyboarding, writing, and 10-key entry.
• Ability to walk, bend, sit, reach, and stretch in all directions.

Responsibilities

• Provide front desk coverage during the receptionist’s morning, lunch, and afternoon breaks by answering phones and welcoming visitors, and find coverage when the receptionist is out of the office.
• Assist with labor-intensive tasks involving lifting no more than 30 pounds.
• Contribute to team projects and results as needed.
• Report day-to-day maintenance issues as needed.
• Manage the office conference room calendar.
• Maintain breakroom cleanliness, order kitchen supplies, and ensure breakrooms are furnished.
• Maintain common areas, organize procedures, handle correspondence, manage file systems, and oversee supplies and equipment to support office efficiency.
• Arrange office supplies.
• Help create and maintain a pleasant work environment and support organizational effectiveness, communication, and coordination among departments.
• Assist the Service department as needed.
• Assist with projects and initiatives as needed.
• Anticipate and resolve issues before they escalate, using resourcefulness and quick thinking.
• Adapt to changing priorities and deadlines, multitask, and manage competing demands effectively.
• Learn and use internal tools such as CRMs, spreadsheets, and project management platforms, including Microsoft Suite and Applied EPIC.

Benefits

• Medical, dental, vision, and prescription drug coverage.
• 401(k).
• Equity incentive plan.
• Supplemental benefits for physical, emotional, and financial wellbeing.
• Company-paid holidays.
• Paid time off (PTO).
• Employee wellness program.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed