Office Administrator

BDO USA • Los Angeles, CA

1d • Onsite

About The Position

The Office Administrator is responsible for managing office administrative activities, including general administrative policies and procedures. The role executes Firm decisions, works with principals and business line leaders, and serves as a liaison among principals, staff, the local office, and other Firm offices. The Office Administrator makes administrative decisions for the assigned location or locations. This position is performed onsite at one or more BDO offices.

Requirements

• High school diploma, GED, or equivalent.
• At least two years of management experience or at least five years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Commitment to working onsite at one or more BDO offices.
• Superior written and verbal communication skills, including advanced knowledge of grammar and punctuation for effective interaction with management and Firm personnel.
• Sound judgment and reasoning skills.
• Critical thinking skills to assess situations and resolve issues using knowledge and best practices.
• Management and delegation skills to lead and direct an administrative team.
• Professional demeanor and patience when handling difficult situations.
• Ability to work in a deadline-driven environment, manage multiple projects and tasks, and maintain attention to detail.
• Ability to multitask independently and within a group environment.
• Ability to conduct meetings, deliver presentations, and speak in front of groups.
• Ability to support Firm goals, objectives, and initiatives.
• Proactive problem-solving ability and capacity to provide effective solutions.
• Ability to generate reports using software systems.
• Ability to manage highly confidential information.

Nice To Haves

• Bachelor’s degree.
• Experience in a professional services firm.
• Prior project management experience.
• Prior administrative experience.
• Experience with PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software.
• Adobe Acrobat experience.

Responsibilities

• Manage day-to-day facility operations, ensure proper office functioning, and work with local vendors and property management to resolve issues.
• Complete annual office budgets and monitor expenditures for budget compliance.
• Champion consistent systems and processes for business lines, guide other offices, and partner with National Real Estate on space management and logistics.
• Implement training programs for administrative staff; coordinate local purchasing and inventory control; and provide primary or backup administrative support to business lines.
• Welcome new employees, assist with onboarding, and coordinate administrative support for activities such as events, proposals, and presentations.
• Supervise the day-to-day workload and provide oversight of administrative team members.
• Evaluate direct and indirect reports, provide performance feedback as appropriate, and assist with developing professional goals and objectives.
• Ensure administrative team members are trained on relevant software, resources, and processes.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED