Office Administrators

The HR Source•Weehawken, NJ

About The Position

The Office Administrator works under the direct supervision of the Senior Business Manager of the Lincoln Tunnel and independently performs a variety of administrative, maintenance, and operational duties. The role may act in a lead or supervisory capacity for other clerical staff in the Administration Unit and requires extensive knowledge of functions, policies, and regulations. The employee will be cross-trained in other clerical functions. A more thorough description of the position will be discussed at the interview.

Requirements

Hold Specialist Level (C-18 or above).
Have three or fewer sick absence occasions and 11 or fewer sick days in two of the last three years, subject to the stated exclusions for absences related to IODs, hospitalization, and maternity leave.
Meet all performance and attendance standards.
Have completed all probationary periods.

Nice To Haves

Demonstrated fluid proficiency in SAP and PeopleSoft, including inputting and reporting.
Demonstrated knowledge of ScheduleSoft.
Ability to interact effectively with staff at all levels within and outside the organization.
Excellent written, oral, and interpersonal skills.
Demonstrated knowledge of Microsoft Excel, Word, and Outlook.
Ability to work independently, organize and plan workload to meet deadlines, act proactively, and use sound judgment.
Ability to prioritize and handle multiple assignments accurately and on time with minimal supervision.
Thorough and comprehensive knowledge of organizational structure and administrative policies and procedures related to staff and administrative functions.

Responsibilities

Administer the Lincoln Tunnel petty cash custodian and fund, including reconciliation, verifications, cashing, and logging receipts.
Share timekeeping duties for administration, operations, and maintenance staff using PeopleSoft.
Prepare and process payment requests, service entries, and purchase requisitions using SAP/VIM.
Run SAP reports, including updating the Lincoln Tunnel’s monthly accruals.
Manage operations schedules using Endeavor.
Assist with special duties and projects, including year-end vacation carryover and sick incentive.
Serve as the Lincoln Tunnel Principal Record Management Specialist.
Manage Lincoln Tunnel staff work equipment and mail logistics.
May act in a lead or supervisory capacity for clerical staff in the Administration Unit.
Cross-train in other clerical functions.