Office Administrators

The HR Source•Weehawken, NJ

About The Position

Under the direct supervision of the Senior Business Manager of the Lincoln Tunnel, the Office Administrator works independently on a variety of administrative, maintenance, and operational duties. The position may act in a lead or supervisory capacity for other clerical staff in the Lincoln Tunnel Administration Unit and requires extensive knowledge of functions, policies, and regulations. The selected candidate will be cross-trained in other clerical functions. A more thorough description of the position will be discussed at the interview.

Requirements

Must hold Specialist Level (C-18 or above).
Over the rolling three-year period as of the job posting’s closing date, must have three or fewer sick absence occasions and 11 or fewer sick days in at least two of the last three years. Absences related to IODs, hospitalization, and maternity leave are excluded; all other absences are included. Applicants with four or more sick occasions or 12 or more sick days in at least two of the last three years are ineligible for further consideration.
Must meet all performance and attendance standards and have completed all probationary periods.

Nice To Haves

Demonstrated fluid proficiency in SAP and PeopleSoft, including inputting and reporting.
Demonstrated knowledge of ScheduleSoft.
Ability to interact effectively with staff at all levels within and outside the organization.
Excellent written, oral, and interpersonal skills.
Demonstrated knowledge of Microsoft Excel, Word, and Outlook.
Ability to work independently, organize and plan workload to meet deadlines, be proactive, and use sound judgment.
Ability to prioritize and handle multiple assignments, delivering accurate and timely work with minimal supervision.
Thorough and comprehensive knowledge of organizational structure and administrative policies and procedures relating to staff and administrative functions.

Responsibilities

Administer the Lincoln Tunnel petty cash fund, including custody, reconciliation, verification, cashing, and logging receipts.
Share timekeeping duties for administration, operations, and maintenance staff using PeopleSoft.
Prepare and process payment requests, service entries, and purchase requisitions using SAP/VIM.
Run SAP reports, including updating monthly Lincoln Tunnel accruals.
Manage operations schedules using Endeavor.
Assist with special duties and projects, including year-end vacation carryover and sick incentive.
Serve as the Lincoln Tunnel Principal Record Management Specialist.
Manage Lincoln Tunnel staff work equipment and mail logistics.
May act in a lead or supervisory capacity for other clerical staff in the Administration Unit.
Cross-train in other clerical functions.