Legal Office Administrator 2, OGC

Commonwealth of Pennsylvania • Dauphin County, PA

3d • Hybrid

About The Position

The Legal Office Administrator 2 provides advanced administrative and management support for the Pennsylvania Department of Labor & Industry’s Office of Chief Counsel. The role oversees critical business operations and staff functions, helps ensure compliance with Commonwealth policies, and supports efficient operations across multiple program areas.

The position leads and coordinates administrative work involving budgets, procurement, human resources, staff supervision, office operations, training, and administrative policies. It is full-time, with scheduled hours of 8:30 AM to 5:00 PM, Monday through Friday, with a 60-minute lunch. Part-time telework of up to two days per week may be available, subject to change, for employees with a securely configured high-speed internet connection working from an approved location in Pennsylvania. Employees who cannot telework may report to the headquarters office in Harrisburg.

Requirements

• One year as a Legal Office Administrator 1, OGC (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration), or one year of professional administrative experience within a public or private legal office.
• At least one year of experience in procurement or fiscal management, including purchasing for a business entity or handling budgetary matters.
• At least two years of supervisory experience, including coordinating daily operations, supervising workflow, mentoring and supporting staff, monitoring work quality, and ensuring timely completion of assignments.
• At least one year of experience interviewing candidates or handling other human resources-related matters.
• At least one year of experience analyzing and summarizing documents and data.
• At least one year of professional experience using Microsoft Office Suite software.
• Ability to perform the essential job functions.
• A conditional offer of employment requires submission of criminal history reports.

Responsibilities

• Develop budgets, monitor expenditures, analyze funding needs, and recommend appropriate use of resources.
• Coordinate purchasing activities, manage contracts and payments, and ensure compliance with procurement requirements.
• Process personnel actions, track vacancies, support staffing activities, and coordinate employee onboarding and departures.
• Direct and evaluate administrative personnel responsible for regulatory, records, information technology, and operational functions.
• Improve clerical workflows, oversee maintenance and records activities, and support continuity planning efforts.
• Create policies, deliver training, and provide instruction on administrative procedures and Commonwealth requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed