Legal Department Administrator

Rosewood Hotel Group • Dallas, TX

11d

About The Position

The Legal Department Administrator is the operational backbone of Rosewood Hotel Group’s global Legal & Data Privacy Department. Reporting to the EVP & General Counsel, with a dotted-line relationship to the Manager, Legal Operations & Technology, Global, the role keeps budgets, invoices, calendars, records and programs organized and helps the global team operate effectively across multiple geographies and time zones. The administrator manages priorities, expenses and logistics with discretion and sound judgment, and supports team connection through training, recognition, milestones and events.

Requirements

• Experienced administrative professional or executive assistant with a strong track record of directly supporting senior executives.
• Demonstrated experience managing department budgets, invoices and expense reports, with confidence working with numbers and financial systems.
• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet strict deadlines.
• Strong written and verbal communication skills, including the ability to draft, format and carefully proofread correspondence and reports.
• Excellent discretion and integrity in handling sensitive and confidential information; proactive, resourceful approach to anticipating needs and owning outcomes.
• High proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.
• Comfort adopting technologies such as Microsoft Copilot and approved GenAI tools, and ability to support colleagues across global time zones.

Nice To Haves

• Experience in a legal department or law firm.
• Experience with expense, accounts payable or e-billing systems.

Responsibilities

• Support preparation of annual Legal Department budgets at corporate and property levels; track actual spending, including outside counsel and vendor costs, and prepare budget-to-actual summaries.
• Manage outside counsel and service provider invoices from receipt through payment, including coding, approval routing, discrepancy resolution, invoice logs and accrual support.
• Proactively manage the EVP & General Counsel’s calendar, priorities, expenses and travel logistics; resolve conflicts and prepare briefing materials as needed.
• Coordinate the Legal Department calendar, global training schedules, meetings, offsites and events across multiple time zones, including invitations, materials, attendance records and logistics.
• Support onboarding and offboarding and coordinate work anniversaries, birthdays, recognition, gifts and other milestones.
• Maintain accurate and accessible Legal Department files and records, including the contract repository; support document distribution, signature coordination, administrative projects and general department administration.

Benefits

• Medical coverage
• Retirement benefits
• Paid time off
• Complimentary room nights
• Learning and development opportunities
• Global career opportunities
• Industry-leading paid parental leave supporting eligible associates across all paths to parenthood

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed