Office Admin Jobs

About The Position

Requirements

• Experience with computer data entry and the ability to type at least 45 WPM.
• Ability to operate a 10-key calculator by touch.
• Familiarity with data management software and basic accounting — or the drive to learn quickly!
• A sharp eye for detail, even in a fast-paced environment, and the ability to follow directions accurately.
• Strong customer service skills — professional, friendly, and courteous every time.
• Flexibility and the ability to adapt when priorities shift.
• Self-motivation and the ability to juggle multiple tasks at once.
• Must pass an FBI / California DOJ fingerprint background check upon hire, with continued employment depending on a clear result.
• High school diploma or equivalent required.
• Intermediate to advanced skills in QuickBooks, web apps, Word, Excel, and email.
• English fluency required.

Nice To Haves

• Knowledge of plumbing or construction terminology is a plus!
• One year of accounts receivable experience preferred — though related experience as an office, admin, or retail associate may substitute.
• Bilingual in Spanish is a huge plus!

Responsibilities

• Maintain and update records in QuickBooks and our database, and generate invoices for completed work.
• Handle general office duties including word processing, copying, scanning, filing, answering phones, and other communications.
• Review all service reports for accuracy before invoicing.
• Enter reports accurately into web apps and other software.
• Process and document customer payments, including checks and credit cards.
• Stay current on updates to our billing procedures.
• Send invoices according to each customer's preferences.
• Jump in wherever you're needed to support the team!