OFFICE ADMIN PERSONNEL (FULL TIME)
About The Position
ESFM is hiring a full-time Office Admin Personnel associate in San Jose, California. The position performs a variety of clerical and administrative duties, including answering telephones, bookkeeping, typing and word processing, operating office machines, and filing. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m.; further details are provided during the interview. The pay range is $25.00 to $29.00 per hour. ESFM is the corporate Integrated Facilities Management division of Compass Group USA. The role may involve training staff on work activities such as using computer applications and communicating with customers, employees, and others to answer questions and share information. Previous corporate administrative experience and English/Spanish bilingual ability are preferred, and training is available.
Requirements
- Previous corporate administrative experience is preferred.
- Bilingual ability in English and Spanish is preferred.
- Must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Nice To Haves
- Previous corporate administrative experience.
- Bilingual ability in English and Spanish.
Responsibilities
- Train other staff members to perform work activities, such as using computer applications.
- Answer telephones, direct calls, take messages, and run errands.
- Prepare meeting agendas, attend meetings, and record or transcribe minutes.
- Make travel arrangements.
- Complete work schedules, manage calendars, and arrange appointments.
- Open and route incoming mail, answer correspondence, and prepare outgoing mail.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Complete and mail bills, contracts, policies, invoices, and checks.
- Operate office machines, including photocopiers, scanners, fax machines, voicemail systems, and personal computers.
- Type, format, proofread, and edit correspondence, reports, and other documents.
- Review files, records, and other documents to obtain information and respond to requests.
- Compute, record, and proofread data and other information.
- Process and prepare documents, such as business or government forms and expense reports.
- Maintain and update filing, inventory, mailing, and database systems.
- Communicate with customers, employees, and others to answer questions, disseminate or explain information, take orders, and address complaints.
- Collect, count, and disburse money; perform basic bookkeeping; and complete banking transactions.
- Troubleshoot problems involving office equipment.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, and Hospital Indemnity Insurance
- Legal Services
- Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- May be eligible for paid and/or unpaid time off in accordance with applicable laws.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
