Office & Admin Special Intermediate - Office Support / Receptionist

Minnesota State Colleges and Universities•Saint Paul, MN

3d•Onsite

About The Position

Metropolitan State University is hiring a Temporary Office Admin Specialist Intermediate for the School of Urban Education. This full-time, classified temporary position supports the School’s office and administrative operations. The role requires office equipment use, accurate data entry and records maintenance, preparation and formatting of written communications, spreadsheet work, and independent follow-through on tasks. It involves working with diverse students, staff, faculty, and partners in an inclusive learning and work environment. The position is based at the School of Urban Education’s Minneapolis location in Minneapolis College’s Helland Center. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The hourly salary range is $21.12 to $29.73, depending on experience and qualifications. The desired start date is December 16, 2026, and the position ends June 16, 2027.

Requirements

At least two years of work experience in this position or a related position operating basic office equipment.
Ability to communicate effectively and ensure documents and written communications are grammatically correct, properly formatted, and free of spelling errors.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams; ability to use word processing to type and format letters, memos, reports, and meeting minutes.
Aptitude for learning new software and systems.
Data-entry skills sufficient to enter and maintain accurate data, compile records, store files, create and maintain spreadsheets, and manipulate spreadsheets for data analysis with attention to detail.
Ability to work independently and take initiative without regular help and advice from program staff and faculty.
Ability to establish effective working relationships and communicate across cultures with diverse students, staff, and faculty.
Ability to transport light objects frequently and occasionally transport file boxes, heavy hand tools, or heavier materials with help; the role may require significant movement throughout buildings.

Nice To Haves

At least two years of experience working in a higher education institution.
Expert-level skills with spreadsheets, word processing, publishing, and email systems, including MS Excel, MS Word, MS Forms, Adobe, Canva, and Outlook.
Math skills to calculate and verify totals, reconcile data, and balance accounts on report forms, requisitions, or bills using a calculator.
Excellent organizational and problem-solving skills, with the ability to prioritize workload, meet deadlines, and follow up on or initiate activities independently.
Culturally responsive communication skills, including identifying colleagues’, students’, and partners’ needs with empathy, conveying information with tact and diplomacy in difficult situations, and resolving problems with internal and external colleagues, students, and partners.
Experience managing multiple projects while maintaining focus through frequent interruptions and meeting deadlines individually and with teammates.

Responsibilities

Operate basic office equipment.
Prepare, type, and format letters, memos, reports, and meeting minutes; ensure written communications are grammatically correct, properly formatted, and free of spelling errors.
Enter and maintain accurate data, compile records, store files, create and maintain spreadsheets, and manipulate spreadsheet data for analysis.
Work independently and take initiative in completing work without regular assistance or advice.
Establish effective working relationships and communicate across cultures with diverse students, staff, and faculty.
Manage multiple projects, prioritize work, meet deadlines, and follow up on or initiate activities independently.
Calculate and verify totals, reconcile data, and balance accounts on report forms, requisitions, or bills.
Communicate with colleagues, students, and partners with empathy, tact, and diplomacy, and work to resolve problems.
Transport light objects frequently and, occasionally, file boxes, heavy hand tools, or heavier materials with help; move throughout buildings as needed.

Benefits

Low-cost medical and dental insurance with affordable deductibles.
Employer-paid life insurance.
Short- and long-term disability coverage.
Pre-tax healthcare and dependent care accounts with a rollover option.
Confidential Employee Assistance Program for mental health, legal, and financial counseling.
12 paid holidays.
Vacation and sick time.
Six weeks of paid parental leave.
Pension plan, 457(b) and 403(b) retirement accounts, and investment options.
Professional development opportunities.
Tuition waivers for employees and their dependents.