Office Admin & Receptionist

Interior Marketing Group•New York, NY

3d•$20 - $30•Onsite

About The Position

Interior Marketing Group (IMG), a luxury real estate staging and interior design company, is seeking a part-time Office Administrator & Receptionist to support its New York headquarters. The role is responsible for the day-to-day operation and presentation of the office and serving as the welcoming first point of contact for visitors. The office should remain organized, well-stocked, and guest-ready, with deliveries and visitors handled smoothly and requests directed to the right team members. The position offers hands-on experience in office operations and exposure to a luxury design business. It is described as a suitable opportunity for a current student or early-career professional. The role is on-site at IMG’s Midtown Manhattan office, Monday through Friday during daytime hours, with occasional flexibility to adjust hours for delivery windows.

Requirements

Reliable and punctual, with availability to work on-site at the Midtown Manhattan office Monday through Friday during daytime hours and occasional flexibility for deliveries.
Working knowledge of Google Workspace, including Gmail, Calendar, Drive, and Sheets.
Clear, courteous communication in person, by phone, and in writing.
Strong organization and follow-through, with the ability to manage several requests at once.
Discretion and good judgment when handling confidential information.
Ability to lift and carry packages and supplies up to 30 lbs.

Nice To Haves

Experience in a customer-facing setting such as front desk, retail, hospitality, or a campus job.

Responsibilities

Keep the office running and presentation-ready, including managing supplies, pantry, office equipment, and general upkeep in line with IMG brand standards.
Manage visitor, vendor, and employee building access through PRISM and liaise with building management about maintenance and service requests.
Schedule, receive, and track deliveries, couriers, and pickups, coordinating timing with building management and adjusting hours when delivery windows require it.
Coordinate office vendors, including cleaning, maintenance, and equipment service; track service issues and route invoices to Accounting.
Book and set up conference rooms for on-site meetings and support leadership working from the NYC office by preparing rooms, materials, and guest hospitality.
Support office events through setup, catering coordination, guest check-in, and breakdown.
Partner with HR on new-hire logistics, including preparing workspaces, arranging building access, and welcoming new team members.
Handle incoming and outgoing mail and packages, and keep office files, shared folders, and contact lists organized and current in Google Workspace.
Greet clients, brokers, vendors, and guests professionally and manage visitor check-in.
Answer the main office line and general inbox, and route calls, messages, and requests to the appropriate team member.