Office Admin & Receptionist

Interior Marketing Group•New York, NY

1d•Onsite

About The Position

IMG Interior Marketing Group (IMG), a luxury real estate staging and interior design company, is seeking a part-time Office Administrator & Receptionist for its New York headquarters. The role keeps the office running smoothly and serves as the welcoming first point of contact for visitors. The position owns day-to-day office operations, including building access, deliveries, supplies, vendors, and meeting setup, ensuring the office is organized, well-stocked, and guest-ready. It offers hands-on experience in office operations and exposure to a luxury design business, and may suit a current student or early-career professional. The position is on-site at IMG's Midtown Manhattan office, Monday through Friday during daytime hours, with occasional flexibility to adjust hours for deliveries. It combines office administration (approximately 70% of the role) with reception duties (approximately 30%). Compensation is $20–$30 per hour.

Requirements

Reliable, punctual, and available to work on-site at the Midtown Manhattan office Monday through Friday during daytime hours, with occasional flexibility for deliveries.
Working knowledge of Google Workspace, including Gmail, Calendar, Drive, and Sheets.
Clear and courteous communication in person, by phone, and in writing.
Strong organization and follow-through, with the ability to manage several requests at once.
Discretion and good judgment when handling confidential information.
Ability to lift and carry packages and supplies up to 30 lbs.

Nice To Haves

Experience in a customer-facing setting such as front desk, retail, hospitality, or a campus job; prior experience is not required.
Current student or early-career professional seeking hands-on office operations experience.

Responsibilities

Maintain the office and keep it presentation-ready, including supplies, pantry, office equipment, and general upkeep, in line with IMG brand standards.
Manage visitor, vendor, and employee building access through PRISM and liaise with building management regarding maintenance and service requests.
Schedule, receive, and track deliveries, couriers, and pickups; coordinate timing with building management and adjust hours when delivery windows require it.
Coordinate office vendors, including cleaning, maintenance, and equipment service; track service issues and route invoices to Accounting.
Book and prepare conference rooms for on-site meetings and support leadership when they work from the NYC office by preparing rooms, materials, and guest hospitality.
Support office events, including setup, catering coordination, guest check-in, and breakdown.
Partner with HR on new-hire logistics, including preparing workspaces, arranging building access, and welcoming new team members on their first day.
Handle incoming and outgoing mail and packages, and maintain organized, current office files, shared folders, and contact lists in Google Workspace.
Greet clients, brokers, vendors, and guests professionally and manage visitor check-in.
Answer the main office phone line and general inbox, routing calls, messages, and requests to the appropriate team member.