Office Administration Manager General Admin

Builders FirstSource•POINT OF ROCKS, MD

About The Position

The Office Administration Manager assists the general manager with administrative and personnel functions at a location. The role has supervisory responsibilities and typically manages the activities of larger locations or, in some cases, multiple locations. The position maintains personnel and driver qualification files, handles payroll and commission reporting, supports employee benefits administration, and manages financial and general administrative tasks. It also supports safety and affirmative action activities, coordinates local insurance matters, provides customer service, and offers administrative support to the General Manager.

Requirements

High school diploma or equivalent.
At least 5 years of experience in an administrative support role, or an equivalent combination of education and experience.
Excellent organizational skills and attention to detail, with the ability to handle multiple tasks and deadlines.
Ability to make sound judgments within the scope of authority.
Ability to work effectively and efficiently with minimum supervision.
Polite and professional demeanor.
Ability to maintain the mental capacity to make sound work-related judgments and maintain regular attendance.
Ability to sit regularly and use hands to finger, handle, or feel; talk or hear frequently; and occasionally stand, walk, reach, and stoop, kneel, crouch, or crawl.
Ability to occasionally lift and/or move up to 25 pounds.
Close vision.

Nice To Haves

Associate’s degree.

Responsibilities

Maintain personnel files, driver qualification files, and payroll reporting and information.
Compile new-hire packets and oversee pre-employment drug screens.
Coordinate preparation of payroll and commission data.
Provide employees with information about benefits, including vacation and sick-time accruals, personal time off, group health insurance, 401(k), and workers’ compensation.
Run and distribute applicable store reports, such as negative, sales, IBT, fuel, and end-of-day/month reports.
Participate in store safety meetings and engage in activities that promote and ensure facility safety.
Administer site responsibilities for the affirmative action program, including applicant-flow, requisition, and training tracking, and internal and external job postings; work with hiring managers to reduce underutilized job groups identified in the location’s annual plan.
Prepare and distribute paychecks and paycheck attachments as needed.
Verify and prepare deposits from store registers.
Conduct daily balancing activities and account for credits from the previous day.
Handle expense reimbursements and other accounts payable issues.
Coordinate local aspects of insurance policies and report claims promptly, including workers’ compensation, auto, general liability, and property-damage claims.
Manage location administrative functions, including office supplies, forms, and record retention.
Run errands as needed.
Provide administrative support to the General Manager.
Provide customer service to internal and external customers.
Perform other duties as assigned.
Carry out supervisory responsibilities in accordance with organizational policies and applicable laws, including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.