Office Administration Manager General Admin

Builders FirstSource • Point of Rocks, MD

5d • $55,000 - $70,000

About The Position

The Office Administration Manager assists the General Manager with the location’s administrative and personnel functions. The position has supervisory responsibilities and typically manages activities at larger locations or, in some cases, multiple locations. The role supports payroll, personnel records, benefits information, reporting, store deposits and balancing, insurance claims, accounts payable matters, and general office administration. It also provides administrative support to the General Manager and customer service to internal and external customers.

The role involves regular office-based work, including sitting and handling materials, with occasional standing, walking, reaching, stooping, kneeling, crouching, crawling, and lifting or moving items weighing up to 25 pounds. The work environment is usually moderately noisy.

Requirements

• High school diploma or equivalent.
• Minimum of 5 years of experience in an administrative support role, or an equivalent combination of education and experience.
• Excellent organizational skills and attention to detail, with the ability to handle multiple tasks with deadlines.
• Ability to make sound judgments within the role’s authority level.
• Ability to work effectively and efficiently with minimum supervision.
• Polite and professional demeanor.
• Ability to maintain the mental capacity to make sound work-related judgments and maintain regular attendance.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Maintain personnel files, driver qualification files, and payroll reporting and information; compile new-hire packets and oversee pre-employment drug screens.
• Coordinate the preparation of payroll and commission data.
• Provide employees with benefits information, including vacation and sick-time accruals, personal time off, group health insurance, 401(k), and workers’ compensation.
• Run and distribute applicable store reports, including negative, sales, IBT, fuel, and end-of-day/month reports.
• Participate in store safety meetings and engage in activities that promote and ensure facility safety.
• Administer site responsibilities for the affirmative action program, including applicant-flow, requisition, and training tracking and internal and external job postings; work with hiring managers to reduce underutilized job groups identified in the location’s annual plan.
• Prepare and distribute paychecks and paycheck attachments as needed.
• Verify and prepare deposits from store registers, conduct daily balancing, and account for credits from the previous day.
• Handle expense reimbursements and other accounts payable issues.
• Coordinate local aspects of insurance policies and report workers’ compensation, auto, general liability, and property-damage claims in a timely manner.
• Manage location administrative functions, including office supplies and forms and proper record retention.
• Run errands as needed.
• Provide administrative support to the General Manager.
• Provide customer service to internal and external customers.
• Carry out supervisory responsibilities in accordance with organizational policies and applicable laws, including interviewing, hiring, training, assigning and directing work, appraising performance, rewarding and disciplining employees, addressing complaints, and resolving problems.
• Perform other duties as assigned.

Benefits

• Competitive, affordable benefits designed to support employees and their families; specific benefit offerings are not listed in the posting.
• Training, tools, and technologies to support professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED