Front Desk Office Admin

Colossal Contracting•Annapolis, MD

22h•Onsite

About The Position

Colossal Contracting, LLC is hiring a Front Desk Office Admin to work at its headquarters in Annapolis, Maryland. The role interacts with customers regularly while providing support to the office as a whole. It is suited to a self-starter beginning a long-term career, with opportunities for advancement. This is a full-time, onsite position, Monday through Friday from 8:00 a.m. to 5:30 p.m. Travel is not required.

Requirements

High school diploma or GED equivalent.
1–2 years of experience in a front desk, receptionist, or general office administration role.
Strong working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook, and office management software or multi-line phone systems.
Exceptional interpersonal, verbal, and written communication skills; high emotional intelligence; and a professional, customer-service-oriented demeanor.
Strong multitasking and time-management abilities with strict attention to detail.
Extremely organized and detail-oriented.
Strong communicator able to work without direct supervision or detailed direction.

Nice To Haves

An associate’s or bachelor’s degree in business, administration, or a related field is often preferred.

Responsibilities

Greet clients, vendors, and visitors; have them sign in, determine the purpose of their visit, and direct them to the appropriate person or room.
Answer, screen, and route incoming multi-line phone calls; respond to general email inquiries and take detailed messages.
Coordinate appointments and book conference or meeting rooms.
Perform data entry; process executive expenses; file, scan, photocopy, and proofread documents.
Sort and distribute incoming mail, packages, and faxes, and manage outgoing shipments or courier services.
Monitor inventory, order and stock office and breakroom supplies, and coordinate facility or equipment maintenance.
Obtain technical certifications as needed.
Fulfill other office and operational duties as needed.