Front Desk Office Admin

Colossal Contracting LLC•Annapolis, MD

16h•$18 - $20•Onsite

About The Position

Colossal Contracting, LLC is hiring a Front Desk Office Admin to work at its Annapolis, Maryland headquarters. The role provides front-desk customer service and office-wide administrative support, including greeting visitors, managing calls and correspondence, coordinating appointments, processing documents and expenses, handling mail and shipments, and maintaining office supplies and facilities. The company describes this as an opportunity for someone beginning a long-term career, with opportunities for advancement. The position is full-time, onsite, Monday through Friday, 8:00 a.m. to 5:30 p.m. Travel is not required.

Requirements

High school diploma or GED equivalent.
1–2 years of experience in a front desk, receptionist, or general office administration role.
Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and office management software or multi-line phone systems.
Exceptional interpersonal, verbal, and written communication skills; high emotional intelligence; and a professional, customer-service-oriented demeanor.
Strong multitasking and time-management abilities with strict attention to detail.
Extremely organized and detail oriented.
Strong communication skills and ability to work without direct supervision or detailed direction.

Nice To Haves

An Associate’s or Bachelor’s degree in business, administration, or a related field is often preferred.

Responsibilities

Greet clients, vendors, and visitors; have them sign in, determine the purpose of their visit, and direct them to the appropriate person or room.
Answer, screen, and route incoming multi-line phone calls; respond to general email inquiries and take detailed messages.
Coordinate appointments and book conference or meeting rooms.
Perform data entry; routinely process executive expenses; file, scan, photocopy, and proofread documents.
Sort and distribute incoming mail, packages, and faxes, and manage outgoing shipments or courier services.
Monitor inventory, order and stock office and breakroom supplies, and coordinate facility or equipment maintenance.
Obtain technical certifications as needed.
Fulfill other office and operational duties as needed.