Office Administrator

BDO USA, P.C.•Los Angeles, CA

1d•$75,000 - $128,000•Onsite

About The Position

The Office Administrator manages overall office administrative activities, policies, and procedures. The role executes Firm decisions, works with principals and business line leaders, and serves as a liaison among principals, staff, the local office, and other Firm offices. The Office Administrator makes decisions regarding administrative issues within the location(s). The position is performed onsite at one or more BDO offices. It oversees day-to-day facility operations, budgets, office processes, staff training, purchasing and inventory, onboarding, and administrative support for business activities. The role also supervises administrative team members and supports their performance and professional development.

Requirements

High school diploma, GED, or equivalent.
At least two years of management experience or at least five years of administrative experience.
Proficiency in Microsoft Office Suite.
Committed to working onsite at one or more BDO offices.
Superior written and verbal communication skills, including advanced knowledge of grammar and punctuation standards.
Solid judgment and reasoning skills.
Strong critical-thinking skills to assess situations and apply knowledge and best practices to resolve issues.
Strong management and delegation skills to lead and direct the administrative team.
Ability to maintain a professional demeanor and patience when dealing with difficult situations.
Ability to work in a deadline-driven environment, handle multiple projects and tasks simultaneously, and maintain attention to detail.
Ability to multitask successfully while working independently or in a group environment.
Ability to conduct meetings, deliver presentations, and speak in front of groups.
Ability to demonstrate support for Firm goals, objectives, and initiatives.
Proactive problem-solving skills and ability to provide effective solutions.
Ability to generate and produce reports in software systems.
Ability to manage highly confidential information.

Nice To Haves

Bachelor’s degree.
Experience in a professional services firm.
Prior project management experience.
Prior administrative experience.
Experience with PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software.
Adobe Acrobat experience.

Responsibilities

Manage day-to-day facility operations, ensure proper office functioning, and maintain relationships with local vendors and property management to resolve issues.
Prepare annual office budgets and monitor expenditures for compliance with the budget.
Promote consistent systems and processes across business lines, provide guidance to other offices, and partner with National Real Estate on space management and logistics.
Implement training programs for administrative staff, coordinate local purchasing and inventory control, and provide primary or backup support to business lines.
Welcome new employees, assist with onboarding, and coordinate administrative support for activities such as events, proposals, and presentations.
Supervise the day-to-day workload and oversight of administrative team members.
Evaluate direct and indirect reports, provide performance feedback as appropriate, and assist with developing goals and objectives for professional development.
Ensure administrative team members are trained on relevant software, resources, and processes.
Perform other duties as required.