Office Administrator (Alliance Location)

Ohio Gratings•Alliance, OH

About The Position

The Office Administrator manages day-to-day office administration, with an emphasis on supply requisitions and administrative support for operations and logistics. The role supports efficient business operations through organized procurement, shipping documentation, logistics coordination, record keeping, and communication with internal and external stakeholders. Ohio Gratings, Inc. is a faith-based organization rooted in biblical principles. Associates are expected to learn, embrace, and actively model the organization’s core values in their actions, decisions, and collaboration. Duties and work conditions may change, and the job description may not include every activity, responsibility, or physical demand associated with the role.

Requirements

High school diploma or equivalent.
Proven experience in administrative roles, preferably in a similar capacity.
Proficiency in Microsoft Office, including Word, Excel, and Outlook, and other relevant software applications.
Strong organizational skills and attention to detail.
Excellent communication skills and interpersonal abilities.

Nice To Haves

Prior experience with purchasing, shipping, and administrative roles.
Familiarity with Epicor ERP systems.
Ability to prioritize tasks and manage time effectively in a dynamic environment.
Customer service experience and a positive attitude toward supporting internal and external stakeholders.

Responsibilities

Coordinate procurement of office supplies, equipment, materials, and services with purchasing, following organizational needs and established procedures.
Maintain complete and accurate shipping documentation, including Bills of Lading, packing slips, and other shipment paperwork, and retain it in the ERP system.
Print Bills of Lading, destination tags, and other required shipping documents after Logistics schedules shipments, and distribute paperwork to the Shipping Team.
Collect, organize, scan, and upload post-galvanizing paperwork into the ERP system.
Coordinate with carriers, Logistics, Shipping, and internal departments to support timely delivery and receipt of goods and availability of required documentation.
Provide general administrative support, including answering phones, managing correspondence, organizing office documents, and assisting other departments.
Maintain organized and accurate filing systems for requisitions, shipping documents, post-galvanizing records, and other administrative documents in accordance with company policies and procedures.
Serve as a primary contact for administrative and documentation inquiries, communicating with team members, vendors, carriers, customers, and other stakeholders.
Ensure shipping and administrative documentation is accurate, complete, and timely; identify and communicate missing or incorrect documentation to the appropriate department.
Perform other duties and responsibilities as assigned by management.