Office Administrator

Aprio • Topeka, KS

5d

About The Position

Aprio is seeking an Office Administrator to provide high-level administrative and client support for a local office. The role helps ensure daily operations run smoothly and efficiently, serving as a central point of contact for clients and internal team members in a collaborative, fast-paced professional environment. The position offers exposure to cross-functional work with tax professionals and support staff, opportunities to strengthen administrative, client-service, and data-management skills, and continued professional development.

Requirements

• High school diploma or equivalent.
• Previous experience in a receptionist or administrative role is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with calendar and scheduling management tools.
• Familiarity with electronic document-management and filing systems.
• Basic data-entry skills with accuracy and attention to detail.
• Excellent verbal and written communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Professional demeanor and a client-centric approach.
• Ability to handle confidential information with discretion and integrity.
• Effective time-management skills and ability to prioritize tasks and meet deadlines.
• Ability to learn and navigate firm-specific platforms and software.
• Demonstrates initiative and accountability while managing daily responsibilities with minimal direction.
• Maintains composure and a solutions-oriented approach in a fast-paced, client-facing environment.
• Collaborative, team-first mindset; builds positive, trustworthy relationships; follows through on commitments; communicates status proactively; and adapts to shifting priorities while maintaining quality.

Nice To Haves

• Additional education or certification in office administration.
• Familiarity with tax software, such as CCH or Thomson Reuters.
• Knowledge of tax-related terminology.

Responsibilities

• Provide office administrative support, including calendar management and meeting coordination.
• Maintain electronic and paper filing systems for client records and office documents.
• Enter client information accurately into relevant software and databases.
• Organize and archive client files according to established procedures.
• Assist with preparing and processing tax-related documents and forms.
• Conduct data management and project cleanup in applicable systems.
• Support front-desk and receptionist functions, including mail distribution, postage, and interoffice mail services.
• Assist clients with inquiries and appointments while maintaining confidentiality and discretion.
• Collaborate with tax professionals and support staff to facilitate efficient office operations.
• Communicate client appointments and special instructions to tax preparers.
• Complete ad hoc tasks and additional duties as assigned to support office objectives.

Benefits

• Medical, dental, and vision insurance starting on the first day of employment.
• Flexible Spending Account and Dependent Care Account.
• 401(k) with profit sharing.
• 9+ holidays and a discretionary time-off structure.
• Parental leave for primary and secondary caregivers.
• Tuition Assistance Program and CPA support program with a cash incentive upon completion.
• Discretionary incentive compensation based on firm, group, and individual performance.
• Incentive compensation related to origination of new client sales.
• Wellness program.
• Flexible working environment, including remote and hybrid options.
• Competitive compensation and industry-leading benefits.
• Opportunities for continued professional development, learning, and advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED