Project Coordinator / Office Administrator - St. George, UT
About The Position
Paul Davis Restoration is hiring a Project Coordinator / Office Administrator to provide administrative support to its St. George, Utah office and assist Project Managers with coordinating and organizing restoration projects. The company helps homeowners and businesses recover from property damage caused by water, fire, mold, and other disasters. This role suits a dependable, organized, detail-oriented person who can balance multiple responsibilities, communicate effectively, take initiative, and provide excellent customer service in a fast-paced environment. The position supports projects throughout the restoration process, including maintaining project files and schedules, communicating updates, assisting with setup and invoicing, tracking tasks, and coordinating documentation and closeout. It also supports daily office operations, customer and visitor interactions, correspondence, filing, data entry, office supplies, scheduling, and administrative needs for management and team members.
Requirements
- High school diploma or equivalent required.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office and general computer systems.
- Ability to prioritize tasks and manage competing deadlines.
- Ability to pass a criminal background check.
Nice To Haves
- 1–2+ years of experience in office administration, project coordination, or a similar role preferred.
- Experience in construction, restoration, or a related industry is a plus, but not required.
- Strong time management and problem-solving skills.
- Friendly, professional, and customer-focused approach.
- Ability to take initiative, follow through, and work well independently.
- Flexibility and adaptability in a busy, team-oriented environment.
Responsibilities
- Provide administrative and organizational support to Project Managers throughout the restoration process.
- Maintain accurate project files, documentation, schedules, and updates in company systems.
- Communicate with customers, insurance adjusters, vendors, and internal teams regarding project status and updates.
- Assist with project setup, scheduling, invoicing, and closeout documentation.
- Monitor project progress and ensure deadlines, documentation requirements, and company standards are met.
- Assist with collections and coordinate with accounting and insurance carriers as needed.
- Track outstanding tasks and follow up to keep projects moving forward.
- Support daily office operations and help maintain an organized, efficient work environment.
- Answer incoming phone calls, respond to emails, and direct inquiries to appropriate team members.
- Greet visitors, customers, and vendors in a friendly and professional manner.
- Manage general office correspondence, filing, data entry, and recordkeeping.
- Coordinate office supplies, equipment, and other administrative needs.
- Assist with scheduling meetings, appointments, and internal communications.
- Provide administrative assistance to management and other team members as needed.
- Help ensure office procedures and daily operations run smoothly.
Benefits
- 3 weeks of paid time off
- 8 company paid holidays
- 401(k) with company match
- Medical, dental, vision, life, supplemental and disability insurance offered
- On-the-job training to develop new skills
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
