Project Coordinator / Office Administrator - St. George, UT
About The Position
Paul Davis Restoration is hiring a Project Coordinator / Office Administrator to provide administrative support to its St. George, Utah office and help Project Managers coordinate and organize restoration projects. The company helps homeowners and businesses recover from property damage caused by water, fire, mold, and other disasters. The role combines project coordination and office administration. It involves maintaining project records and schedules, communicating with customers and project partners, assisting with project setup and closeout, and supporting the office's daily operations. The ideal candidate is dependable, organized, detail-oriented, customer-focused, and able to manage competing responsibilities in a fast-paced, team-oriented environment.
Requirements
- High school diploma or equivalent required.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office and general computer systems.
- Ability to prioritize tasks and manage competing deadlines.
- Dependable, detail-oriented, and customer-focused approach.
- Strong time management and problem-solving skills.
- Ability to take initiative, follow through, and work well independently.
- Flexible and adaptable in a busy, team-oriented environment.
Nice To Haves
- 1–2+ years of experience in office administration, project coordination, or a similar role preferred.
- Experience in construction, restoration, or a related industry is a plus, but not required.
Responsibilities
- Provide administrative and organizational support to Project Managers throughout the restoration process.
- Maintain accurate project files, documentation, schedules, and updates in company systems.
- Communicate with customers, insurance adjusters, vendors, and internal teams about project status and updates.
- Assist with project setup, scheduling, invoicing, and closeout documentation.
- Monitor project progress and help ensure deadlines, documentation requirements, and company standards are met.
- Assist with collections and coordinate with accounting and insurance carriers as needed.
- Track outstanding tasks and follow up to keep projects moving forward.
- Support daily office operations and help maintain an organized, efficient work environment.
- Answer incoming phone calls, respond to emails, and direct inquiries to appropriate team members.
- Greet visitors, customers, and vendors in a friendly and professional manner.
- Manage general office correspondence, filing, data entry, and recordkeeping.
- Coordinate office supplies, equipment, and other administrative needs.
- Assist with scheduling meetings, appointments, and internal communications.
- Provide administrative assistance to management and other team members as needed.
- Help ensure office procedures and daily operations run smoothly.
Benefits
- 3 weeks of paid time off
- 8 company paid holidays
- 401(k) with company match
- Medical, dental, vision, life, supplemental and disability insurance offered
- On-the-job training to develop new skills
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
