Administrator, Office

Simon Property Group • Miami, FL

7d • Onsite

About The Position

The Office Administrator serves as the Office Manager within a center management office and provides ongoing support to center management staff as assigned by the General Manager. The role requires independent planning, prioritization, sound time management, evaluation of alternatives, and efficient task completion. Responsibilities include supporting administrative operations, managing financial and leasing processes, maintaining agreements and fleet administration, and performing general office duties. Depending on the center’s needs, the position may also support marketing activities, administrative staff hiring and training, and payroll processing.

Requirements

• High school diploma or equivalent.
• 3–5 years of administrative office experience in a fast-paced environment; office management experience preferred.
• Supervisory and coaching skills, including the ability to delegate tasks.
• Knowledge of administrative procedures and customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Accounts Payable and Accounts Receivable experience using systems such as Yardi.
• Strong working knowledge of computer software such as Microsoft Office, Salesforce, and web-based input software.
• Effective conflict resolution and customer service skills when interacting with customers, tenants, and co-workers.
• Effective verbal and written communication skills.
• Strong organizational and interpersonal skills, with attention to detail.
• Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

• Some college or professional school.
• Office management experience.

Responsibilities

• Provide administrative support and ensure administrative staff support all departments and complete assigned administrative projects correctly and on time.
• Manage Accounts Payable, Accounts Receivable, the procurement card, and petty cash; participate in the center’s budgeting and forecasting cycle.
• Coordinate and support the short-term leasing program, including administering lease agreements in Salesforce and obtaining and processing monthly rent, tenant sales, overage rent, certificates of insurance, and opening documents.
• Administer the Fleet Management program, including PIN maintenance, receipt reconciliations, vehicle maintenance processes, and change forms.
• Create and maintain capital and operational service agreement documents; track and maintain DocuSign agreements and insurance documents.
• Perform general office administrative tasks, including ordering and maintaining office supply and equipment inventory, drafting documents and management reports, and providing the Management Team with updates on Company Policies and Procedures.
• If applicable, support marketing events, promotions, sponsorships, collateral management, proof of performance, and gift card sales.
• If applicable, assist with hiring and training Administrative Assistant and/or Receptionist positions and contribute to their performance evaluations.
• If applicable, process weekly payroll for in-house hourly employees, prepare required new-hire documents, and submit them for approval in Workday.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED