Area Office Administrator - Delaware County, OH

Young Life•Columbus, OH

About The Position

The Area Office Administrator provides administrative support to help the Young Life field ministry area office function in an organized and efficient manner. The position handles communications, office administration, financial and donor records, staff-related documentation, event and camp coordination, and training. The job is based in an office environment. Young Life requires employees to sign its Statement of Faith and meet its stated faith and conduct requirements. The anticipated hourly rate ranges from $17.85 to $22.30, depending on relevant experience and education, working location, and scheduled weekly hours.

Requirements

High school education or equivalent.
Two to four years of previous administrative assistant experience preferred.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to manage concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Relational skills with both children and adults.
Initiative in developing processes and systems for events and organizing and maintaining data.
Strong customer service skills.
Employees must sign Young Life’s Statement of Faith and meet the stated faith and conduct requirements.

Nice To Haves

Associate degree preferred.
Ongoing education is encouraged.
Two to four years of previous administrative assistant experience preferred.

Responsibilities

Answer correspondence and phones; file documents; prepare mailings; and respond to voicemail, email, and phone calls in a timely, professional manner.
Gather articles and pictures and handle layout, production, and mailing of the area newsletter; create club and event postcards, flyers, and maps; send prayer emails, monthly updates, personal support mailings, and donor thank-you letters; and create and maintain the area M-Site.
Interact with the area office assistant, area directors, area committee, volunteer team leaders, and leaders in the area.
Process and track donations; maintain donor and leader databases; and ensure leader forms, driver questionnaires, and criminal background checks are current.
Manage monthly expenses and budgets, area bank account records, FDT, and area and staff expense reports; pay bills; submit bank records, purchase card expenses, and donations; make copies; evaluate monthly financial status; and update FDT monthly.
Maintain contact databases, including donor, kid, parent, newsletter recipient, banquet invitation, and email distribution lists; enter club card data into the kid database; and update contacts in Palm/Outlook.
Track and report vacation, sick, and personal days for eligible area staff; submit hourly staff timesheets; and complete personnel action requests and required hiring or termination documents for regional approval.
Coordinate area staff, leadership, and committee meetings.
Track camp participation, payments, health forms, and fundraiser earnings; communicate with parents about sign-ups, itineraries, and health forms; handle fundraiser marketing; create and distribute camp brochures; and coordinate camp contracts, deposits, forms, housing requests, and 10-day call-ins with camp.
Prepare banquet, golf marathon, and auction materials, including invitations, sponsor and table-host packets, programs, and donor cards; track guests, sponsors, RSVPs, and donations; coordinate invitation lists with table hosts; mail invitations; and send donor thank-you notes.
Train the area office assistant, area directors, area committee, volunteer team leaders, and leaders on field administration items, processes, and applications.