Area Administrator - North County

Young Life•Montgomery, TX

5d•Onsite

About The Position

The Area Administrator provides administrative support to help Young Life’s North County field ministry area office function in an organized and efficient manner. The role supports communications, office and financial administration, contact and personnel records, area meetings and events, camp administration, fundraising events, and training for area staff and volunteers. The position works in an office environment. Young Life requires employees to sign its Statement of Faith and meet its stated faith and conduct expectations.

Requirements

High school education or equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organization, attention to detail, and process skills, including the ability to manage concurrent tasks and frequent interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Relational skills with children and adults.
Initiative in developing processes and systems for events and in organizing and maintaining data.
Strong customer service skills.
Employees must sign Young Life’s Statement of Faith and comply with its stated faith and conduct expectations.

Nice To Haves

Associate degree preferred.
Previous administrative assistant experience preferred.
Ongoing education encouraged.

Responsibilities

Answer correspondence and phones; handle filing and mailings; and respond promptly and professionally to voicemail, email, and phone calls.
Gather and prepare area staff newsletter content, create event materials such as postcards, flyers, and maps, send prayer emails and monthly updates, prepare personal support mailings, maintain the area M-Site, and send donor thank-you letters.
Interact with the area office assistant, area directors, area committee, volunteer team leaders, and area leaders.
Process and track donations; maintain donor and leader databases; and ensure leader forms, driver questionnaires, and criminal background checks are up to date.
Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports; pay bills; submit bank account records, purchase card expenses, and donations; assess monthly financial status; and update FDT each month.
Maintain contact databases, including donor, kid, parent, newsletter recipient, banquet invitation, and email distribution lists, and update contact information in Palm/Outlook.
Track and report vacation, sick, and personal days for eligible area staff; submit hourly staff timesheets; and prepare personnel action requests and hiring or termination documents for regional approval.
Coordinate area staff, leadership, and committee meetings.
Track camp participation, payments, health forms, and fundraising earnings; communicate camp sign-up information and requirements to parents; market fundraisers; prepare and distribute camp brochures; and coordinate camp contracts, deposits, forms, housing requests, and call-ins with camp.
Prepare banquet, golf marathon, and auction materials, including invitations, sponsor and table-host packets, programs, and donor cards; track guests, sponsors, RSVPs, and donations; coordinate invitation lists with table hosts; mail invitations; and send donor thank-you notes.
Train the area office assistant, area directors, area committee, volunteer team leaders, and area leaders on field-administration items, processes, and applications.