Area Office Administrator - Delaware County, OH

Young Life•Columbus, OH

7d•$18 - $22

About The Position

The Area Office Administrator II provides administrative support that enables the Young Life field ministry area office to function in an organized and efficient manner. The role handles written and verbal communications, office administration, donations and financial records, contact databases, personnel documentation, meetings and events, camp administration, and banquet, golf marathon, and auction activities. It also provides training to area office staff, directors, committee members, and volunteer leaders on field administration processes and applications. The position works in an office environment. The anticipated hourly rate ranges from $17.85 to $22.30, depending on relevant experience and education, working location, and scheduled weekly hours. Young Life requires employees to sign its Statement of Faith and describes faith and conduct expectations for employees and volunteers.

Requirements

High school education or equivalent.
Ability to type 55 to 60 words per minute with few errors.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail and processes, and ability to manage concurrent tasks and constant interruptions.
Good grammar and strong written and verbal communication skills.
Ability to maintain confidentiality.
Basic accounting skills.
Detail-oriented multitasking ability.
Proven relational skills with children and adults.
Initiative in developing processes and systems for events, data organization, and maintenance.
Strong customer service skills.
Young Life requires employees to sign its Statement of Faith and specifies that employees must profess belief in Jesus Christ as personal Savior and Lord, subscribe to required staff statements and policies, and abide by organizational policies and practices.

Nice To Haves

Associate degree preferred.
Two to four years of previous administrative assistant experience preferred.
Ongoing education is encouraged.

Responsibilities

Answer correspondence and phones; file documents; prepare mailings; and respond to voicemail, email, and phone calls in a timely and professional manner.
Gather content from area staff and prepare newsletters; create club and event postcards, flyers, and maps; send prayer emails, monthly updates, personal support mailings, and donor thank-you letters; and create and maintain the area M-Site.
Interact with the area office assistant, area directors, area committee, volunteer team leaders, and leaders in the area.
Process and track donations; maintain donor and leader databases; and ensure leader forms, driver questionnaires, and criminal background checks are up to date.
Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports; pay bills; submit bank account records, purchase card expenses, and donations; evaluate monthly financial status; and update FDT each month.
Maintain contact databases and records, including donor, kid, parent, newsletter recipient, banquet invitation, Palm/Outlook, and email distribution lists.
Track and report vacation, sick, and personal days for eligible area staff; submit timesheets for hourly staff; and prepare personnel action requests and hiring or termination documents for regional approval.
Coordinate area staff, area leadership, and area committee meetings.
Track camp participation, payments, health forms, and fundraising earnings; send parents camp signup, itinerary, and health-form letters; market fundraisers; create and distribute camp brochures; and communicate with camp about contracts, R2 deposits, A-forms, housing requests, and 10-day call-ins.
Prepare banquet invitations, sponsor and table-host packets, programs, and donor cards; track guests, table sponsors, RSVPs, and donations; coordinate with table hosts; mail invitations; and send donor thank-you notes.
Provide training to the area office assistant, area directors, area committee, volunteer team leaders, and leaders on field administration items, processes, and applications.