Area Administrator - North County
About The Position
This position provides administrative support to help the Young Life field ministry area office function in an organized and efficient manner. The administrator handles communications, office administration, donations and financial records, contact databases, regional staff human-resource tracking, area meetings, camp administration, and fundraising events. The role also trains area staff, committee members, and volunteer leaders on field-administration processes and applications. The position is based in an office environment and requires a high school education or equivalent. An associate degree is preferred, and ongoing education is encouraged.
Requirements
- High school education or equivalent.
- Ability to type 55 to 60 words per minute with few errors.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong organizational skills, attention to detail and processes, and ability to handle concurrent tasks and constant interruptions.
- Good grammar and strong written and verbal communication skills.
- Ability to maintain confidentiality.
- Basic accounting skills.
- Detail-oriented multitasking ability.
- Relational skills with both children and adults.
- Initiative in developing processes and systems for events, data organization, and maintenance.
- Strong customer service skills.
Nice To Haves
- Associate degree preferred.
- Previous administrative assistant experience preferred.
Responsibilities
- Answer correspondence and phones; file materials; prepare mailings; and respond to voicemail, email, and phone calls in a timely, professional manner.
- Gather articles and pictures from area staff and coordinate newsletter layout, production, and mailing.
- Create club and event postcards, flyers, and maps; send prayer emails and monthly updates; and prepare personal-support mailings.
- Create and maintain the area M-Site and send donor thank-you letters.
- Interact with the area office assistant, area directors, area committee, volunteer team leaders, and area leaders.
- Process and track donations.
- Maintain donor and leader databases, including keeping leader forms, driver questionnaires, and criminal background checks up to date.
- Manage monthly expenses and budgets, including area bank account records, FDT, and area and staff expense reports.
- Pay bills; submit bank account records, purchase-card expenses, and donations; maintain copies; evaluate monthly financial status; and update FDT monthly.
- Maintain contact databases and lists, including donor, child, parent, newsletter recipient, banquet invitation, Palm/Outlook, and email distribution lists.
- Track and report vacation, sick, and personal days for eligible area staff; submit timesheets for hourly staff; and prepare personnel action requests and documents for hiring or terminating area staff for regional approval.
- Coordinate area staff, leadership, and committee meetings.
- For camp, track participation, payments, health forms, and fundraising earnings; send parent communications; handle fundraiser marketing; prepare and distribute camp brochures; and communicate with camp about contracts, deposits, forms, housing requests, and call-ins.
- For banquets, golf marathons, and auctions, prepare invitations, sponsor and table-host packets, programs, and donor cards; track guests, sponsors, RSVPs, and donations; coordinate with table hosts; mail invitations; and send donor thank-you notes.
- Train the area office assistant, area directors, area committee, volunteer team leaders, and area leaders on field-administration items, processes, and applications.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
