Office Administrator (Office Automation)

U.S. Army Corps of Engineers•Mammoth Cave, KY

About The Position

Performs a full range of standard and nonstandard clerical assignments related to administrative, clerical, personnel, procurement, budget, and office automation work. The position may be filled at the GS-06 or GS-07 level; GS-07 is the full performance level. The role supports office operations by handling correspondence, forms, filing, mail, timekeeping, training coordination, travel authorizations and vouchers, and Requests for Personnel Actions. It uses multiple corporate automated information systems, serves as a receptionist and resource for office automation, maintains management and office schedules and records, and supports procurement and supply projections.

Requirements

Meet the specialized experience requirements for the GS-06 or GS-07 grade level, as applicable.
For GS-06: One year of specialized experience in office procedural and administrative work, including official correspondence, personnel files and office records, automated travel arrangements, property inventory records, budget data, labor and fund requests, automated personnel systems, and timekeeping databases.
For GS-07: One year of specialized experience in office procedural and administrative work, including automated travel arrangements and cost estimates for travel orders, reconciling travel vouchers, assisting with annual operating budget preparation and analysis, initiating personnel actions in automated systems, timekeeping in financial management systems, and weekly labor reports.
Applicants who held a GS position within the last 52 weeks must meet the applicable time-in-grade requirement: 52 weeks at GS-05 or equivalent for GS-06, or 52 weeks at GS-06 or equivalent for GS-07.
Possess and maintain a valid state driver's license.
Be able to type on a computer keyboard to use software for office work.
Provide proof of U.S. citizenship.
Applicants using foreign education to meet qualification requirements must have their credentials evaluated as described in the posting.

Responsibilities

Perform administrative tasks such as preparing correspondence and forms, filing, handling mail, timekeeping, coordinating training, and processing travel authorizations and vouchers and Requests for Personnel Actions.
Use multiple corporate automated information systems to complete assignments.
Serve as receptionist and determine the disposition of most telephone and personal inquiries about office activities.
Maintain schedules for the management team and office as required.
Dispatch mail and order supplies when requested.
Serve as primary or alternate timekeeper.
Maintain office files according to applicable guidelines, including classifying material.
Assist project and area personnel with inputting, storing, and retrieving information through office automation.
Provide projections for office supplies, cleaning materials, utilities, and office automation needs.
As a government purchase card holder, provide information about procedures for procuring supplies, materials, and services.