Board Administrator (Central Office/Henrico) #03066

Virginia Information Technologies Agency • Henrico, Virginia, VA

4d • $56,925 - $72,450 • Onsite

About The Position

The Board Administrator supports the Virginia Board of Workforce Development (VBWD) by coordinating meeting logistics; posting public notices; preparing agendas, materials, and minutes; tracking membership and appointments; maintaining official records; ensuring compliance with the Virginia Freedom of Information Act (FOIA) and Public Records Act; and serving as a central point of contact for Board members and stakeholders.

Requirements

• Knowledge of standard administrative and business operations, including meeting coordination and records retention.
• Proficiency with standard office software, including Word, Excel, Outlook, and PDF tools, and with collaboration platforms.
• Skill in maintaining accurate tracking systems and attention to detail.
• Strong organizational and time-management skills.
• Excellent written communication skills for drafting agendas, meeting materials, minutes, and public notices.
• Professional verbal communication skills.
• Ability to interpret and apply established regulations and requirements.
• Ability to coordinate logistics, including scheduling, room setup, technology arrangements, and public notifications.
• Ability to coordinate administrative tasks with minimal supervision, collaborate with internal and external partners, prioritize work, adapt to changing priorities, and maintain organized and accessible records.
• Must successfully pass a comprehensive background check, including an FBI fingerprint background investigation.
• Must be a U.S. citizen or national, a lawful permanent resident, or an alien authorized to work in the United States; the agency does not provide sponsorship.

Nice To Haves

• Working knowledge of the Virginia Freedom of Information Act (FOIA) and Virginia Public Records Act, particularly regarding public meetings and records retention.
• Familiarity with board governance principles and appointment processes.
• Basic understanding of state workforce development structures and stakeholder groups.

Responsibilities

• Coordinate Board meeting logistics, including scheduling, room setup, and technology arrangements.
• Post public notices and meet public notification requirements.
• Prepare agendas, meeting materials, and minutes.
• Track Board membership and appointments.
• Maintain clear, organized, accessible official records and support records retention.
• Help ensure compliance with FOIA and the Virginia Public Records Act.
• Serve as a central point of contact for Board members and stakeholders.
• Coordinate administrative tasks with internal and external partners.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed