Marketing Project Manager Jobs

About The Position

Requirements

• 3 to 5 years of experience in marketing project management, agency operations, or a similar coordination-heavy role
• Asana expertise is required. You know how to build projects, set up workflows, manage dependencies, and use reporting views to give leadership a real-time picture of the org's work
• Experience managing complex, multi-workstream marketing calendars across brand, digital, and creative teams simultaneously
• Strong budget management skills, including tracking spend, managing vendor invoices, and flagging variances
• Proven ability to manage agency and vendor relationships at the day-to-day operational level
• Exceptional organizational skills and an instinct for anticipating problems before they escalate
• Comfortable working across a range of stakeholders, from creative teams to the CMO, and translating between strategic direction and tactical execution
• Restaurant, retail, or consumer brand experience strongly preferred. You understand the pace and the stakes when an LTO launch has a hard date

Nice To Haves

• PMP certification is a plus but not required. What matters is your track record of shipping complex projects on time
• Bachelor's degree in Marketing, Business, Communications, or a related field preferred

Responsibilities

• Own end-to-end project management for all marketing initiatives, from creative brief through launch and post-mortem, across Brand, Digital, and CMO-led programs
• Build and maintain detailed project plans in Asana, setting milestones, assigning tasks, and tracking progress across all active workstreams
• Run weekly marketing team syncs, maintaining a clear view of what's on track, what's at risk, and what needs a decision
• Own and maintain the integrated marketing calendar across LTO launches, Cookievation drops, seasonal moments, partnerships, CRM sends, and paid media flights
• Ensure all teams, Brand, Digital, Creative, PR, Social, and Influencer, are operating against a single synchronized calendar with no conflicting timelines or missed dependencies
• Flag sequencing conflicts and work with the Directors to resolve them before they impact delivery
• Build comprehensive project timelines and ensure all stakeholders have clarity on their deliverables, deadlines, and dependencies
• Proactively identify resourcing gaps or capacity issues across internal teams and external agencies, and escalate to the CMO or relevant Director when timelines are at risk
• Manage the intake process for new marketing requests, scoping work and prioritizing against the existing calendar
• Track and reconcile marketing budgets across campaigns and vendors, maintaining an up-to-date view of spend versus plan
• Manage vendor contracts, SOWs, and purchase orders, and flag budget variances before they become overruns
• Partner with Finance on budget forecasting and monthly reconciliation
• Serve as the day-to-day operational point of contact for creative, PR, media, and other marketing agencies, ensuring deliverables are briefed, tracked, and delivered on time
• Manage asset trafficking between internal teams and external partners, keeping creative reviews, approval cycles, and revision rounds on schedule
• Maintain a master vendor contact list and ensure all contracts and NDAs are current
• Serve as the central coordination point between Brand, Digital, Creative, Operations, Culinary, and Finance teams for all marketing-adjacent workstreams
• Ensure all marketing deliverables are reviewed, approved, and routed correctly before going live
• Surface the right decisions to the right people at the right time, keeping senior leaders focused on strategy rather than status updates
• Coordinate international marketing initiatives and communication with Canadian and UK business teams
• Build and maintain campaign status dashboards in Asana, giving the CMO and Directors a real-time view of all active and upcoming initiatives
• Run post-mortems on major campaigns, capturing learnings on timeline, budget, and process to sharpen future execution
• Track recurring reporting deliverables across the marketing org and ensure they're completed and distributed on schedule

Benefits

• Competitive salary, bonus, and benefits
• Free cookies, branded swag, and so much more