Project Manager, Communications & Marketing

Vanderbilt University•Nashville, TN

2d•Onsite

About The Position

The Project Manager, Integrated Projects, works within Vanderbilt University’s Communications and Marketing division, embedded in the Operations and Enablement team. The role plans, develops, coordinates, and tracks projects ranging from institution-wide initiatives to smaller, complex audience-specific projects. It organizes day-to-day tasks and assignments, supports collaboration across disciplines, and manages longer-term projects as they arise. The project manager works with team members across the division and regularly interacts with senior university leaders and partners across the university. The position requires strong project management, organization, professionalism, discretion, and relationship-building skills. The project manager assesses processes and identifies improvements to streamline work, manages multiple projects with varied timelines and deadlines, and provides light research and communications support for smaller projects, such as drafting talking points or project proposals. The role requires in-person work on the Vanderbilt University campus according to the supervisor’s needs and project requirements, and work outside regular business hours as needed. This position has no supervisory responsibilities and reports to the Director of Project Management and Production.

Requirements

Bachelor’s degree from an accredited institution of higher education.
At least five years of related work experience.
Experience managing multiple varied projects simultaneously to meet ambitious deadlines and achieve short- and long-term goals.
Proven experience managing complex projects with fast-turn requirements and high-visibility outcomes.
Demonstrated ability to prioritize, organize, and execute multiple projects simultaneously.
Strong experience with project management tools, processes, and reporting.
Excellent communication skills, including the ability to work with senior leadership and cross-functional teams.
Strong attention to detail while maintaining a results-oriented focus.
Ability to work in a fast-paced, dynamic environment where priorities may shift rapidly.

Nice To Haves

Previous administrative experience with an institution of higher education.
Understanding of higher education or large organizational communications.
Higher education experience, including interactions with top university leadership.

Responsibilities

Manage day-to-day projects and project details for assigned teams, ensuring deliverables are progressing, on target, and on schedule.
Plan, manage, and coordinate projects, from large institution-wide initiatives to smaller, complex audience-specific projects.
Track projects and initiatives and regularly provide visibility into projects and tasks in progress.
Work with university partners as needed to clarify communications and marketing needs through an intake process.
Help develop metrics for tracking and evaluating projects as needed.
Compile items for leadership review, ensure necessary approvals are secured, and update team members on approval status.
Meet deadlines while allowing ample review time for top executives.
Maintain confidentiality and business ethics, exercising sound judgment and discretion.
Use project management tools such as Wrike or similar software.
Consider the university’s mission, values, goals, and priorities when developing communications strategies.
Communicate and collaborate with students, faculty, university leaders, staff, alumni, vendors, and other audiences.
Manage multiple complex, results-oriented projects with both quick turnaround requirements and long lead times.
Maintain an organized approach and attention to detail across projects.
Work outside regular business hours as needed to fulfill job responsibilities.
Provide support for department priorities as assigned and perform other relevant duties.