Project Manager, Marketing Communications

UPMC•Pittsburgh, PA

About The Position

The Project Manager, Marketing Communications leads the planning, coordination, and execution of high-level, sensitive, enterprise-wide initiatives and strategic special projects supporting Corporate Marketing and broader organizational priorities. Working directly with the department’s Chief of Staff and closely with the Chief Marketing Officer, the role provides strategic operational support, advances departmental priorities, optimizes processes, identifies cost efficiencies, and helps ensure executive leaders have the insights, resources, and preparation needed for informed decision-making. The role oversees multiple complex projects with tight timelines and competing priorities. Using knowledge of UPMC’s processes, systems, organizational structure, and stakeholders, the Project Manager develops and executes project and budget management strategies, coordinates cross-functional teams, tracks progress and budgets, manages risks and dependencies, and provides clear, timely reports to leadership. The position also leads project status meetings, communicates progress to executive leadership, marketing leaders, and external stakeholders, and proactively addresses risks and bottlenecks to keep initiatives aligned with organizational priorities and on time and within budget. The position manages operating, staffing, and/or capital budgets for multiple Corporate Marketing cost centers and serves as the primary liaison to Finance and Accounts Payable on budget-related communications. It reviews and processes invoices, accruals, variance reports, payments, and payment discrepancies; performs complex data analysis; develops budget tracking systems; and recommends budget improvements and process enhancements. The Project Manager also supports departmental and organizational strategic goals, monitors performance against benchmarks as requested, and works with leadership to improve efficiencies across integrated projects. A bachelor’s degree and at least five years of experience, including leading complex projects, cross-functional teams, or enterprise-level initiatives, are required. PMP certification must be obtained within one year of hire. Act 34 is listed under Licensure, Certifications, and Clearances.

Requirements

Bachelor’s degree.
Minimum of five years of experience, including leading complex projects, cross-functional teams, or enterprise-level initiatives.
Highly organized, skilled in planning, and attentive to deadlines.
Project management knowledge and ability to manage multiple complex, large-scale projects.
Excellent computer skills, including Access, Excel, and other pertinent software packages.
Strong management, problem-solving, organizational, and oral and written communication skills.
Ability to perform budget planning for large initiatives or projects to support departmental business needs within budget and targeted deadlines.
Project Management Professional (PMP) certification must be obtained within one year of hire.
Act 34 is listed under Licensure, Certifications, and Clearances.

Nice To Haves

Experience in UPMC Marketing Operations is desired.
Experience in the health care insurance or health care industry is preferred.

Responsibilities

Prepare, track, and monitor operating, staffing, and/or capital budgets for multiple Corporate Marketing cost centers.
Lead project status meetings and provide clear, strategic progress updates to executive leadership, marketing leaders, and external stakeholders.
Serve as the primary liaison to Finance and Accounts Payable for budget-related communications involving Marketing cost centers.
Review incoming invoices, apply the correct cost centers and GL accounts, process monthly accruals, produce variance reports, monitor payments, and investigate and resolve payment errors and discrepancies.
Perform complex data analysis and prepare spreadsheets and reports as needed by management.
Develop and execute project and budget management strategies, including creating project plans, tracking progress and budgets, managing risks and dependencies, coordinating cross-functional teams, and reporting to leadership.
Recommend and implement departmental budget improvements and management-approved process enhancements.
Develop and maintain detailed budget and tracking systems using standard documentation, methodologies, and reporting procedures.
Provide concise and timely status reporting as required.
Help team members resolve problems, escalate issues as needed, and facilitate decision-making.
Monitor operating performance against regional and national benchmarks, as requested.
Assist with achieving departmental strategic goals and organizational goals.
Work with leadership to achieve efficiencies across integration of projects.
Proactively identify project risks and bottlenecks and drive timely resolution of issues.
Ensure initiatives align with organizational priorities and that resources are leveraged effectively.