Front Desk Coordinator Jobs

About The Position

Requirements

• 1–2 years of experience in an administrative, coordination, or client-facing role
• Strong communication skills both verbal and written
• Comfort with sales conversations and guiding clients toward the right services
• Excellent organizational skills and sound judgment
• Strong computer literacy and administrative confidence
• Ability to follow processes accurately with limited supervision
• Flexibility to support clinic scheduling needs

Nice To Haves

• Experience in a clinic or healthcare setting is an asset
• Background or interest in aesthetics and wellness is a strong asset

Responsibilities

• Welcoming clients in person and on the phone with warmth, professionalism, and confidence
• Guiding clients through questions about our medical aesthetic treatments
• Booking appointments and ensuring schedules are optimized for physicians and technicians
• Managing patient check-ins, checkouts, and re-bookings seamlessly
• Processing medical billing and invoices with accuracy and discretion
• Providing administrative support to physicians and the Operations Manager
• Jumping into special projects and supporting clinic operations as needed
• Making sure no detail slips through the cracks

Benefits

• Employee discounts on medispa services and skincare products
• Access to health, dental, and vision benefits
• Ongoing training and development
• Access to company Kindle library
• Eligible to participate in Learning Matching Fund