Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• University Degree from an accredited university or college in Administration. Alternatively, an Associate Degree from an accredited university or college and/or 3 - 4 years of related experience.
• Strong knowledge of MS Office applications and PC skills, particularly spreadsheets and presentation tools.
• Strong verbal/written communication skills. Incumbent must be articulate
• Sound knowledge of business / bank terminology and departmental procedures

Responsibilities

• Provides high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
• Acts as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
• Proactively manages complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events.
• Coordinates meeting logistics including scheduling, venue arrangements, technology requirements, catering, preparation of materials, agendas, minutes, action items, and follow-up activities.
• Gathers, compiles, verifies, and analyzes information for executive use in presentations, reports, briefing notes, speeches, business cases, leadership updates, and other strategic communications.
• Supports the planning and execution of business initiatives, sales meetings, leadership events, conferences, due diligence programs, client-facing events, and other departmental activities.
• Manages executive correspondence and communications, including email management, distribution lists, client communications, and ensuring inquiries are addressed in a professional and timely manner.
• Coordinates travel arrangements, itineraries, expenses, and related logistics for executives and select business activities, including occasional international travel requirements.
• Monitors and manages departmental expenses, purchase orders, invoices, and budget tracking activities, partnering with Finance to ensure expenditures are accurately processed and reported.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of the respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.