Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• 2+ years as an executive assistant, operations coordinator, chief of staff, or similar role
• Extremely organized — you manage multiple priorities without dropping balls
• Strong written and verbal communication — you represent leadership professionally
• Proactive — you anticipate needs before being asked
• Comfortable with tools like Google Workspace, Slack, Notion, or similar project management platforms

Nice To Haves

• Experience supporting founders or C-suite in a startup environment
• Familiarity with basic bookkeeping, HR coordination, or vendor management
• Comfortable in fast-moving, ambiguous environments

Responsibilities

• Manage executive calendars — schedule, reschedule, protect time blocks, and make sure leadership shows up prepared
• Coordinate across teams — keep communication flowing between departments so nothing falls through the cracks
• Track projects and deadlines — maintain project trackers, follow up on action items, and flag things that are slipping
• Handle logistics — travel, events, vendor coordination, and the random operational tasks that come with a startup
• Prepare materials — pull together decks, agendas, notes, and summaries so meetings are productive

Benefits

• Equity components
• Potential for permanent jobs after successful launch