Executive Assistant

Minerva • New York City, NY

9d • Onsite

About The Position

Minerva is hiring an Executive Assistant to work primarily with the CEO and support the company’s two other co-founders as needed. The role owns founder calendars, inboxes, travel, and investor follow-ups; makes judgment calls on founders’ behalf; and uses AI and automation to improve efficiency. It is a high-trust position offering close exposure to the development of an early-stage AI company. The Executive Assistant reports to the Chief of Staff and works from Minerva’s Brooklyn office five days a week.

Requirements

• Experience as an Executive Assistant or in a comparable role.
• Ability to manage complex calendars, shifting priorities, and multiple high-priority work streams.
• Strong organizational instincts and exceptional attention to detail.
• Ability to anticipate needs and ensure nothing falls through the cracks.
• High level of discretion and professionalism when handling sensitive information.
• Energy to match founder intensity, including working later hours when needed.
• Proficiency with Google Workspace, Slack, and Notion.
• Ability to quickly adopt new and AI-powered workflows.

Nice To Haves

• Experience supporting more than one executive.
• Experience in a start-up, high-growth, or entrepreneurial organization.

Responsibilities

• Manage calendars across all three founders, deciding what to accept, decline, or move when priorities compete.
• Manage founders’ inboxes by triaging messages, drafting responses, and flagging items requiring their attention.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
• Keep investor follow-ups on track and scheduled.
• Adjust priorities dynamically in response to the evolving needs of a growing company.
• Plan events of varying sizes, including team dinners, all-hands meetings, company offsites, and board meeting logistics.
• Run the office and manage budgets, expenses, and vendor relationships.
• Use AI and automation to reduce repetitive work for the Executive Assistant and founders.
• Handle occasional personal tasks and errands for the founders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed