Executive Assistant

Bristol Bay Native Corportation • San Francisco, CA

9d

About The Position

TSI Federal is seeking an Executive Administrative Assistant in San Francisco, California, to provide comprehensive support to senior executives. The role coordinates executive travel and calendars, facilitates meetings, manages office correspondence and documentation, supports projects and front-office operations, and assists with administrative processes, workflow improvements, and junior staff support. The position requires discretion in handling sensitive information and a Public Trust Clearance.

Requirements

• At least 5–7 years of experience supporting SES or equivalent senior-level executives.
• Strong precision and attention to detail, with the ability to manage multiple responsibilities.
• Proficiency in Microsoft Office Suite, video conferencing platforms, and task and travel systems.
• Demonstrated professionalism and discretion when handling sensitive information.
• Strong organizational, written, and verbal communication skills.
• Ability to represent the executive office professionally in all interactions.
• Public Trust Clearance.

Responsibilities

• Plan and coordinate domestic and international executive travel in compliance with DHS regulations, including booking flights, lodging, and transportation and preparing itineraries and briefing books.
• Manage complex executive calendars according to leadership priorities.
• Schedule high-level internal and external meetings and provide read-ahead materials.
• Provide hybrid meeting support, including agendas, notes, minutes, and action tracking.
• Oversee incoming correspondence, taskings, and documentation directed to the office.
• Review, edit, and format executive-level documents, including memos and letters.
• Track deadlines and action items, conduct quality-control checks on submissions, and promptly escalate urgent short-suspense items to senior officials.
• Support special projects, conferences, town halls, and executive initiatives.
• Serve as the front-office point of contact, screen visitors, and manage stakeholder engagement.
• Draft, review, and format executive correspondence, reports, and presentations.
• Oversee office supplies, space coordination, mail handling, and inventory tracking.
• Maintain digital and physical filing systems in compliance with policy.
• Support timekeeping, attendance tracking, and payroll accuracy.
• Analyze workflows, recommend process improvements, and support budget tracking.
• Guide and support junior administrative personnel.

Benefits

• Paid holidays
• Paid time off, including sick and vacation leave
• Medical insurance
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Short- and long-term disability
• Company-paid life insurance
• 401(k) with company match
• Discretionary profit sharing
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed