Executive Assistant (Student Health and Well-Being)

Johns Hopkins University•Baltimore, MD

7d•$75,000 - $78,000•Onsite

About The Position

The Office of the Vice Provost for Student Health and Well-Being (SHWB) is seeking an Executive Assistant to provide high-level expert administrative support and project coordination for the Vice Provost. The Executive Assistant works with administrative contacts in the Provost’s Office, deans, and university senior leadership to support SHWB’s operational goals and advance the priorities of the Vice Provost’s Office. The position works closely with the SHWB Administrative and Operations Specialist to help ensure the smooth functioning of the Vice Provost’s Office. The Executive Assistant manages the Vice Provost’s internal and external agenda; prepares the Vice Provost for meetings; coordinates standing meetings and retreats; serves as a liaison with university officials; manages communications on the Vice Provost’s behalf; processes financial documents; monitors key metrics; prepares PowerPoint presentations; and provides project coordination as needed. The role requires sound judgment, discretion, independent decision-making, initiative, prioritization, and the ability to manage multiple tasks in a demanding, fast-paced, collaborative environment. The position reports to the Vice Provost for Student Health and Well-Being and has a dotted-line relationship and close working relationship with the AVP. The primary work location is Homewood, with periodic travel to other sites in Baltimore and Washington, DC. The schedule is 8:30 a.m. to 5:00 p.m., Monday through Friday, and the position is 100% in person.

Requirements

Bachelor’s degree.
Five years of progressively responsible experience providing administrative support, including experience with a wide variety of special projects and special assignments.
Highly proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Advanced proficiency in calendar management, confidentiality and discretion, interpersonal skills, meeting coordination, office procedures, oral and written communications, organizational skills, and travel coordination.
Intermediate proficiency in project management.
Ability to work in a demanding, fast-paced, collaborative environment; manage multiple tasks and priorities; be proactive; and make independent decisions.
Careful judgment and a high level of discretion.

Responsibilities

Coordinate calendars and arrange meetings and events.
Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues.
Record and draft minutes, and monitor and follow up on action items.
Organize committees and meetings on behalf of the executive(s).
Take full responsibility and accountability for completing special projects and assignments.
Work closely and interact regularly with high-level staff, officers, and special guests.
Represent the executive(s) in appropriate circumstances within the scope of the position’s responsibilities.
Schedule and prepare travel-related and other reimbursements as needed.
Assist with files, letters, and preparation of departmental reports.
Manage the Vice Provost’s internal and external agenda and prepare the Vice Provost for meetings.
Coordinate standing meetings and retreats, serve as a liaison between the Vice Provost and university officials, and manage key communications on the Vice Provost’s behalf.
Process financial documents, monitor key metrics, prepare PowerPoint presentations, and provide project coordination support as needed.
Work closely with the SHWB Administrative and Operations Specialist to support the smooth functioning of the Vice Provost’s Office.
Perform other duties as assigned.