Retirement and Well-Being Specialist

Highland Hospital•Rochester Hills, MI

4d•$21 - $28

About The Position

Under the supervision of the Benefits Manager, the Retirement and Well-Being Coordinator administers and communicates Highland Hospital’s Retirement and Well-Being Programs in accordance with government regulations, plan documents, and hospital policies and procedures. The position administers daily operations of the 403(b) plan, coordinates wellness programming, maintains records and procedures, and supports communications, compliance, and program evaluation.

Requirements

At least 2 years of experience in employee retirement and well-being administration.
Ability to work independently and as part of a team in a fast-paced, complex environment.
Effective communication skills with hospital staff at all levels, vendors, new and prospective employees, and outside agencies.
Strong analytical skills.
Strong Excel skills.

Nice To Haves

Bachelor’s degree in Business or Human Resources is preferred, but not required; equivalent experience is acceptable.

Responsibilities

Administer daily operations of the 403(b) plan, including processing TIAA/recordkeeper action items, coordinating controlled-group compliance, and resolving the status of uncashed distribution and annuity checks.
Oversee audits of deferral elections between the TIAA/recordkeeper system and payroll system to ensure payroll deductions are accurate.
Assist the Benefits Manager with IRS Self-Correction Program (SCP) and Voluntary Correction Program (VCP) plan corrections when required.
Reconcile retirement plan activity with payroll and recordkeeping systems.
Participate in retirement benefits surveys and benchmarking activities as needed.
Develop and maintain retirement and well-being procedures.
Maintain organized, retrievable hard-copy and electronic retirement and well-being records.
Assist in preparing employee communications as needed.
Coordinate and oversee wellness programs promoting physical, mental, and emotional well-being, including an annual wellness calendar.
Plan, organize, and facilitate health education workshops, wellness events, and fitness activities.
Maintain accurate participant records, program documentation, and confidential health information.
Monitor participation and evaluate outcomes to improve wellness initiatives.
Collaborate with healthcare providers, community organizations, vendors, and internal departments to enhance wellness services and opportunities.
Promote wellness programs through presentations, newsletters, social media, and other communication channels.
Assist with health screenings, wellness assessments, and biometric events.
Track program budgets, inventory, and wellness-related supplies.
Ensure compliance with organizational policies, safety regulations, and confidentiality standards.
Collect and analyze wellness program data, prepare reports, and measure program effectiveness.
Foster a positive, inclusive, and supportive environment that encourages participation and engagement.
Stay informed about health and wellness trends, best practices, and regulatory requirements.
Respond to participant questions and concerns and provide customer service.
Assist in developing annual wellness goals, strategies, and initiatives aligned with organizational objectives.
Encourage participation through incentive programs and wellness challenges.
Attend monthly committee meetings and provide updates to members.