Executive Assistant to the CEO

Legend Biotech US•Bridgewater, NJ

2h•Hybrid

About The Position

Legend Biotech is seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO. This newly created role is central to protecting the CEO’s time and keeping attention focused on the company’s highest priorities. The position owns calendar, travel, and day-to-day administrative operations end-to-end, anticipating needs and exercising sound judgment about what requires the CEO’s attention and what can be handled directly. The Executive Assistant is part of the Administrative team and is based in Bridgewater, New Jersey. The role involves working with senior leadership and external stakeholders, coordinating meetings and events across locations, and maintaining strict confidentiality regarding sensitive business, personnel, and governance matters.

Requirements

At least 5 years supporting a C-suite executive.
Exceptional organizational skills and follow-through, with comfort managing ambiguity and shifting priorities.
Sound judgment and absolute discretion with confidential and sensitive information.
Strong written communication skills.
Proficiency with calendar, travel, and expense management tools, such as Outlook and Concur or similar.
Calm, resourceful, and solutions-oriented under pressure.
Working knowledge of AI technologies and approved AI tools; ability to apply them responsibly to enhance productivity and decision-making, provide appropriate human oversight of AI-generated outputs, and comply with organizational AI-use policies.

Nice To Haves

Experience supporting a C-suite executive in a public company, biotech/pharma, or other fast-paced, high-governance environment.
Bachelor’s degree.

Responsibilities

Manage a complex, fast-changing calendar by prioritizing competing requests, resolving conflicts, and protecting focus time.
Coordinate domestic and international travel, including flights, hotels, ground transportation, and visas, with contingency planning for schedule changes.
Plan logistics for meetings, leadership offsites, investor conferences, and industry congresses such as ASH, EHA, and ASCO.
Triage and manage correspondence and inbound requests, flagging time-sensitive matters and drafting routine responses.
Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
Process expense reports and manage administrative budgets related to the CEO’s office.
Serve as a trusted point of contact for senior leadership and external stakeholders on scheduling and logistics matters.
Coordinate site visits and town halls across locations, including international sites.
Anticipate and independently resolve day-to-day administrative needs so the CEO can focus on strategic priorities.
Maintain strict confidentiality regarding sensitive business, personnel, and governance matters.