Executive and Operations Assistant
Hire Overseas8d • Remote
Executive Assistant Jobs in Phoenix, IL
4,676 jobs found — updated daily
Senior Executive Assistant, Innovation & Delivery
Clover Health8d • $100,000 - $140,000 • RemoteExecutive Assistant
Canadian Imperial Bank of Commerce • New York, NY8d • OnsiteExecutive Assistant Leadership
FirstEnergy • Akron, OH8d • OnsiteExecutive Team Leader Human Resources
Target • Midlothian, VA8d • OnsiteExecutive Assistant
SingleStore • San Francisco, CA8d • $130,000 - $175,000 • HybridExecutive Assistant
The New York Times • New York, NY8d • $80,000 - $95,000 • HybridExecutive/Staff Assistant
CNA • Chicago, IL8dExecutive Assistant
INB, N.A. • Springfield, IL8d • $65,000 - $80,000 • OnsiteExecutive Administrative Assistant
Premier Health • Dayton, OH8d • OnsiteExecutive Assistant/Faculty Affairs Coordinator
The University of Texas at Austin • Austin, UT8d • HybridOffice Administrator / Executive Assistant / Front Desk Receptionist
Turnkey Hospitality Solutions LLC • Houston, TX8d • OnsiteExecutive Administrative Assistant to the City Manager
City of Sedona • Sedona, AZ8d • $25 - $36 • OnsiteExecutive Administrative Assistant
Reynolds Consumer Products • Lake Forest, IL8d • OnsiteExecutive Assistant
McKim & Creed, Inc. • Dallas, TX8d • OnsiteOperations Coordinator and Executive Assistant
Hamline University • Saint Paul, MN8d • OnsiteExecutive Assistant, Commercial
CooperCompanies • Trumbull, CT8dExecutive Assistant
PADO • Morgantown, WV8d • HybridExecutive Assistant
Windmill Microlending • Toronto, ON8d • CA$95,000 - CA$105,000 • HybridExecutive Assistant
Ironside Human Resources • Rocky Mount, NC8d • Onsite
Executive and Operations Assistant
Hire Overseas
•Remote
About The Position
We're looking for an Executive and Operations Assistant to support a busy principal across calendar management, administrative operations, vendor coordination, and recurring business tasks. You will be a trusted partner who keeps things running behind the scenes, handles sensitive information with full discretion, and takes ownership of operational responsibilities without needing to be followed up. This is a high-trust role. The right candidate is someone who is organized, reliable, and professional in every interaction — someone the principal can hand things off to with full confidence that they will be handled correctly and on time. If you are a strong communicator who takes initiative, manages details without dropping them, and understands that discretion and dependability are non-negotiable in this kind of role, this is a strong fit.
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executive
- Excellent written and verbal English communication skills with a professional and polished tone
- High level of discretion and reliability when handling sensitive information and confidential tasks
- Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details
- Self-directed and proactive with the ability to take ownership of tasks and see them through to completion
- Comfortable working independently in a fully remote environment
- Available Monday through Friday from 9 AM to 5 PM US Eastern Time
Nice To Haves
- Experience supporting a founder, entrepreneur, or senior executive in a lean or startup environment
- Background in operations, procurement, or vendor management
- Familiarity with tools such as Google Workspace, Notion, Slack, or similar productivity platforms
- Experience managing recurring administrative or operational workflows
Responsibilities
- Manage the principal's calendar including scheduling meetings, appointments, and calls
- Send reminders and ensure the principal is prepared for upcoming commitments
- Coordinate logistics for meetings and handle reschedules or conflicts proactively
- Handle day-to-day administrative tasks including email management, document organization, and correspondence
- Draft, review, and send communications on behalf of the principal as needed
- Maintain organized records and files that are easy to access and always current
- Submit monthly product orders and track delivery and fulfillment accurately
- Coordinate with vendors, suppliers, and service providers on recurring and ad hoc tasks
- Follow up on open items and ensure operational tasks are completed on time without being prompted
- Conduct research on topics, vendors, or opportunities as requested and present findings clearly
- Support special projects and one-off tasks as they arise
- Anticipate needs and stay ahead of recurring responsibilities without waiting to be asked
Benefits
- Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
- 100% remote setup
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Job Search Resources
Career Resources
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