Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Proven excellence in customer service
• Strong organizational, time management, and scheduling skills
• Ability to lift up to 50 lbs.
• Basic bookkeeping experience, especially in accounts payable/receivable
• Proficiency with office management software (Word, Excel, etc.)
• Strong verbal and written communication skills

Responsibilities

• Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner
• Support the Appointment Center by scheduling when call volume is high or staff coverage is low
• Maintain office supply inventory; coordinate with vendors and order flowers or gifts when needed
• Coordinate schedules, arrange meetings, distribute memos/reports, and ensure departments stay informed
• Book and manage travel arrangements for owners and team members
• Process credit card payments from customers and vendors
• Handle all incoming/outgoing mail, including 401k letters, birthday cards, newsletters, USPS, UPS, and FedEx
• Act as the main point of communication and oversee the office cleaning contractor
• Represent the company’s purpose, mission, and values while providing remarkable customer experiences

Benefits

• Opportunity to work closely with company leadership and gain broad organizational experience
• Supportive and professional work environment