Executive Assistant

AspenTech•Houston, TX

10d•Hybrid

About The Position

AspenTech is seeking an experienced Executive Assistant to support its Chief Revenue Officer in a fast-paced, global environment. The role manages a broad range of administrative responsibilities to enable the productivity and effectiveness of the supported executive. It requires flexibility, sound judgment, the ability to manage competing priorities and deadlines, strong attention to detail and communication, and professionalism with internal and external stakeholders. The Executive Assistant is expected to take ownership of work and complete activities accurately and on time. The role is based in Houston, Texas, and follows AspenTech’s hybrid schedule: employees are expected to work in the office four days per week and may work remotely one day per week, subject to accommodation or an approved exception. AspenTech will only employ individuals legally authorized to work in the United States and will not provide sponsorship for this position.

Requirements

At least 5 years of experience supporting executive-level management in a C-level corporate environment.
High school diploma required.
Experience with Microsoft 365 and the full Office suite, AI, and technologies such as Workday and Oracle.
Strong organizational skills and the ability to set priorities and work independently.
Ability to meet deadlines in a fast-paced environment with competing priorities.
Exceptional English verbal and written communication skills.
Ability to manage a demanding workload while balancing self-managed tasks and projects with management support needs.
Discretion, sound judgment, and integrity when handling highly confidential and sensitive information.
Thoroughness and follow-through.
Ability to work effectively with executives and employees at all levels.
Self-starter with a strong sense of ownership and pride in work.
Legally authorized to work in the United States; sponsorship is not provided.

Nice To Haves

Associate’s degree or additional degrees.

Responsibilities

Undertake administrative activities and projects requiring confidentiality, discretion, and independent judgment.
Proactively support executives and their productivity; anticipate issues and take appropriate action to make effective use of the executive’s time.
Manage complex executive calendars across time zones and countries, including teleconference meetings and planning.
Coordinate domestic and international travel, including visas, flights, hotels, ground transportation, and travel and expense processing.
Organize meetings, including scheduling, room reservations, and agenda development.
Prepare executives for meetings by gathering and synthesizing relevant documentation and coordinating agenda items.
Coordinate executive and C-suite meetings and on-site visits.
Draft, review, edit, and format presentations and documents, and prepare spreadsheets.
Provide general administrative support, including telephone screening, printing, copying, and responding to routine inquiries.
Provide backup coverage for other administrative staff.
Perform other duties as required by the executive team member and other leaders.