Executive Assistant

MoonPay•New York - Hybrid, NY

10d•Hybrid

About The Position

MoonPay is seeking a world-class Executive Assistant to support the CFO and SVP of Strategy and Investments with their schedules and priorities. The role is hybrid and based in the New York City area, with commuting to the Soho offices at least Tuesdays and Thursdays. Travel may be required to support offsites and other on-site meetings at MoonPay offices. The Executive Assistant manages calendars and travel, proactively resolves scheduling conflicts, coordinates transportation, lodging and dining, anticipates travelers’ needs, and submits expense reports in accordance with company policy. The role also plans offsites, team meetings, and events; helps define objectives and agendas; coordinates logistics and meeting materials; tracks follow-ups and action items; and supports meeting execution. It requires discretion with sensitive business and personal matters, collaboration with the executive assistant team, and handling ad hoc projects, research, and requests.

Requirements

At least 3 years of experience directly supporting one or more executives in a high-growth, high-performance, fast-paced technology environment.
High sense of urgency and an innate drive to respond and take action quickly.
Based in the New York City area and able to commute to the Soho offices at least Tuesdays and Thursdays.
Exceptional organizational and time-management skills, strong attention to detail, and the ability to own multiple projects.
Excellent written and verbal communication skills.
Ability to exercise sound business judgment, meet deadlines, and balance multiple requests.
Excellent problem-solving skills, including recognizing opportunities and developing ways to address them.
Ability to make good decisions in a fast-paced environment with changing priorities.
Willingness to travel as needed.
Strong interpersonal skills and ability to build rapport quickly with internal and external partners.
High proficiency with Macs, Slack, Zoom, and Google business tools, including Calendar, Mail, Drive, Docs, and Sheets.
High integrity, emotional intelligence, and discretion when handling confidential information.

Nice To Haves

Experience supporting C-suite executives is preferred.
Experience working with a CFO and finance teams is preferred.

Responsibilities

Support the CFO and SVP of Strategy and Investments with schedules and priorities.
Manage calendars proactively and resolve scheduling conflicts.
Coordinate travel arrangements, including transportation, hotel accommodations, and dining reservations; anticipate travelers’ needs.
File expense reports in accordance with company policy.
Proactively manage, assess, and predict executives’ day-to-day needs.
Plan and manage offsites, team meetings, other meetings, and events.
Help identify meeting objectives and build agendas; coordinate logistics and meeting materials; track action items and follow-ups; and execute meetings and events.
Maintain confidentiality regarding sensitive business and personal matters, with tact and professionalism.
Collaborate with the executive assistant team.
Handle ad hoc projects, tasks, research, and requests as needed.

Benefits

Equity package for all employees.
Pay-for-performance equity bonus.
Moonshot award, with 20 employees each year earning a $250,000 equity grant.
Employer pension contributions from day one.
Employee referral program with a 10K USDC reward for referrals.
Flexible Time Off.
Company-wide end-of-year Recharge Period.
Birthday leave.
Enhanced parental leave.
Hybrid working schedule, with the option to work fully remotely or from a nearest Moonbase.
Commuter benefits for public transport to and from the office.
Private healthcare benefits.
Wellhub wellness membership providing access to gyms, studios, classes, and wellness apps.
Enterprise access to AI tools, including Claude, ChatGPT, and Gemini.
Lunch credit for meals on office days.
Home office setup allowance.
Remote working allowance for fully remote employees.
Monthly product budget and zero-fee crypto transactions.
$1,000 annual training budget.
High Potential Program with structured development, mentorship, and stretch opportunities.
Regular remote company offsites.
Ireland Cycle to Work scheme.
UK EV Salary Sacrifice scheme.