Executive Assistant

Mahler Private Staffing•Santa Monica, CA

10d•Onsite

About The Position

A Santa Monica–based organization is seeking an experienced Executive Assistant to provide administrative and operational support to two senior executives and the Chief of Staff. The role requires sound judgment, discretion, and the ability to manage competing priorities in a fast-paced professional environment. The ideal candidate is resourceful and detail-oriented, anticipates needs, communicates effectively, and takes ownership of responsibilities. The Executive Assistant will work closely with senior leadership to manage complex schedules, coordinate communications, and ensure commitments are consistently met. A practical, solutions-oriented approach and a commitment to accuracy, preparation, and follow-through are essential. This is a full-time, in-office position, Monday through Friday. The salary starts at $140,000 and is commensurate with experience. A comprehensive benefits package, including PTO and paid holidays, is offered.

Requirements

At least five years of Executive Assistant experience, with a demonstrated record of supporting senior executives.
Experience managing multiple executives' schedules and competing priorities.
Excellent organizational skills and consistent attention to detail.
Strong written and verbal communication skills and a polished professional presence.
Proficiency in Microsoft Office and/or Google Workspace.
Sound judgment and the ability to work independently while coordinating effectively with a team.
A consistent record of discretion, reliability, and follow-through.

Responsibilities

Manage complex executive calendars, prioritizing meetings and resolving scheduling conflicts using sound judgment.
Coordinate domestic travel, including transportation, accommodations, and detailed itineraries.
Serve as a professional point of contact for internal teams, external partners, and other key stakeholders.
Prepare and organize meeting materials, presentations, correspondence, and reports.
Track deadlines, action items, and follow-up communications to support timely execution.
Coordinate leadership meetings, business events, and external engagements.
Handle confidential business and personnel information with discretion.
Maintain accurate records, organized files, and efficient administrative systems.
Provide coordination and administrative support for special projects.
Anticipate logistical and operational needs and resolve issues proactively.