Executive Assistant

natgridProd • Town of Oyster Bay, NY

10d • $63,000 - $88,000 • Hybrid

About The Position

National Grid is hiring an Executive Assistant to work directly with the VP of Connections and Strategic Accounts. This is a hybrid role, with in-office days once per week and as needed.

The Executive Assistant will eventually support two Vice Presidents in National Grid's New York business, serving as a trusted partner to senior leadership and providing administrative and operational support. The role involves managing competing priorities, coordinating important business activities, and helping leaders focus on strategic outcomes for customers and communities. The position has a high level of interaction with internal and external stakeholders.

Requirements

• Extensive relevant C-suite-level executive assistant experience.
• Ability to manage highly confidential matters and act as a trusted confidante.
• Strong organization and ability to stay current on relevant issues and matters.
• Ability to multitask and work flexibly in a dynamic work environment.
• Self-directed and self-motivated, with the ability to work independently with little or no supervision.
• Strong written and verbal communication skills.
• Ability to collaborate and promote a collaborative culture.
• Focused and analytical, with the ability to think strategically and identify creative solutions.
• Ability to build positive internal and external relationships at all levels.
• Strong event-planning skills.
• Strong computer skills in Office 365 and SharePoint, and willingness to learn new applications.

Nice To Haves

• Associate degree.

Responsibilities

• Manage executive calendars, prioritizing and arranging meetings, workshops, appointments, and conferences, primarily in New York and Massachusetts.
• Coordinate complex domestic and international travel, including itineraries, flights, transportation, accommodations, meeting coordination, and expense information.
• Provide administrative, executive, and personal support, including drafting routine correspondence and organizing and maintaining files, expenses, and time approvals.
• Ensure the Vice President is prepared and informed for meetings, including providing relevant pre-read materials.
• Maintain confidential information received by email, letter, telephone, or in person.
• Organize, create, and manage organizational structure charts using a variety of applications.
• Build relationships with key stakeholders, including the Vice President's five direct reports.
• Eventually provide support to an additional executive, following the organization's practice of one executive assistant supporting two executives.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed