Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Possession of a baccalaureate degree from an accredited college or university, or qualifying additional experience substituted for education on a year-for-year basis.
• Three years of full-time-equivalent professional administrative experience in program, office, or operations management; budget development or administration; contractual agreement or grant development and administration; or closely related functional areas.
• Meet the minimum qualifications by the final filing date unless otherwise noted.
• Obtain and maintain any required security clearance for employment with the San Francisco Airport Commission.

Nice To Haves

• Strong attention to detail and organizational ability; ability to manage multiple projects, expectations, and time effectively.
• Enjoys collaborating across teams and is personable, helpful, and motivated.
• Exceptional communication, writing, and proofreading skills.
• Works well as a team player under deadlines and thrives in a fast-paced environment; dependable, emotionally intelligent, and a comprehensive problem solver.
• Experience leading or supervising a team of five or more people.
• Advanced-level proficiency with Microsoft Office Suite and other technological tools; experience using mobile devices and communication platforms; ability to perform simple technology troubleshooting.

Responsibilities

• Oversee critical day-to-day administrative and confidential matters with discretion; manage incoming requests through completion; monitor the office budget; review complex calendars; and prepare executives for meetings and briefings.
• Write, review, edit, and package documents and public records, including letters, memoranda, meeting agendas, supporting documents, and reports for executive review and dissemination.
• Supervise administrative professional staff by developing schedules, setting expectations, creating standard operating procedures, providing training, and giving performance feedback.
• Develop and recommend policies, procedures, and work practices, and recommend and implement changes when needed.
• Conduct research and analysis, consult colleagues, evaluate information, conduct needs assessments, write reports, prepare documentation, make recommendations, and present concise reports and data to senior leadership.
• Coordinate and monitor management programs, projects, and functions; use database software and graphics to communicate strategic and analytical data; assist with strategic projects, meetings, events, and presentations that promote collaboration across the Airport.
• Build and maintain effective relationships and facilitate communication among executive leadership, staff, contractors, vendors, project managers, and members of the public.
• Manage frequent domestic and international travel; arrange detailed travel schedules and itineraries with senior leadership and advisors; coordinate meeting schedules; and reconcile and process expense reimbursements.
• Complete other related duties and special projects as required.
• Perform other functions outlined in the 1844 Job Class Specification.