Administrative Assistant I

Integrity • Scottsdale, AZ

9d

About The Position

Western Asset Protection (WAP) is hiring a full-time Executive Assistant to support its leaders and Executive Team. The role requires a problem-solving mindset and the ability to prioritize and adapt in a fast-paced environment. Responsibilities include coordinating schedules, travel, events, meals, communications, and monthly financial reconciliations. The position is based in Scottsdale, Arizona, and may require frequent overtime as needed by supervisors.

Integrity describes its workplace as a family-like, people-first environment, with professional growth opportunities and a competitive compensation package that includes benefits. Integrity is an equal opportunity employer and provides reasonable accommodations for qualified individuals with disabilities.

Requirements

• Maintain confidentiality regarding high-level company documents and meetings; be completely trustworthy.
• Communicate professionally by phone and email, especially with business relationships.
• Be proficient in Microsoft Word, PowerPoint, Excel, and Outlook.
• Have proficient writing, editing, and typing skills.
• Demonstrate excellent attention to detail and high accuracy in data entry.
• Have excellent organizational skills and be self-motivated without supervision.
• Maintain a positive, can-do attitude under pressure.

Responsibilities

• Prioritize needs, projects, and other responsibilities in a fast-paced environment.
• Continually adjust meeting schedules according to leaders’ preferences.
• Provide travel options and book flights, hotels, cars, restaurants, and other events for leaders.
• Screen emails, phone calls, mail, and internal meeting requests as a gatekeeper for leaders.
• Reconcile financial statements and receipts monthly.
• Coordinate business events as needed.
• Order meals according to the leadership team’s needs.
• Learn new skills and work overtime frequently as needed by supervisors.
• Perform other duties as assigned.

Benefits

• Competitive compensation package, including benefits intended to provide peace of mind for employees and their families.
• Professional growth opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed