Administrative Assistant I

Universal Engineering Sciences • Lehigh Acres, FL

13d • Onsite

About The Position

UES is seeking an Administrative Assistant I to support the Geotechnical Department and help ensure efficient daily operations, organization, and communication. The position provides administrative and clerical support to leadership and team members, including scheduling, correspondence, documentation, and office coordination. It is presented as an opportunity for individuals beginning a career in administration. The role requires organization, attention to detail, initiative, interpersonal skills, and the ability to manage multiple tasks.

Requirements

• High school diploma or equivalent.
• 0–2 years of administrative or office support experience.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills for interacting with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Nice To Haves

• Associate’s degree or additional relevant coursework.
• Internship or volunteer experience.

Responsibilities

• Provide administrative support to the Geotechnical Department, including scheduling meetings, appointments, and travel arrangements.
• Prepare, format, proofread, and distribute reports, correspondence, presentations, and other project-related documents.
• Assist with data entry and recordkeeping, and maintain spreadsheets, databases, and departmental files.
• Coordinate meeting logistics, prepare agendas, and distribute meeting materials and notes as needed.
• Manage incoming and outgoing communications, including emails, phone calls, mail, and packages.
• Order, track, and maintain office and field supply inventory.
• Serve as a point of contact for internal teams, clients, vendors, and other external partners.
• Greet visitors and provide general administrative and customer service support.
• Assist with departmental projects, reporting, and special assignments as needed.
• Maintain confidentiality and accurately organize company records and documentation.
• Perform other administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED